POSITION SUMMARY

The Accounts Payable Administrator handles vendor invoices, payments, and data. Responsibilities include managing vendor payments and payment terms, priority vendors, vendor and field inquiries, payment runs, and ongoing data entry.

CORE ACCOUNTABILITIES

• Follow corporate standards and deadlines for accounts payable
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Escalate issues to the Accountant and or Accounting Manager as required
• Central point for troubleshooting accounts payable issues
• Analyze and file scanned employee expense reports, bring any discrepancies to the Accountant or Accounting Manager
• Prepare and manage weekly cheque payment runs, including vendor payments and “manual” or one-off cheques
• Prepare and manage bi-weekly EFT payment runs, including ISPs and Employees payments and rejected payments
• Reconcile fuel statements weekly and distribute to business units
• Generate and reconcile Mastercard Statements monthly and distribute to business units
• Keep accurate data by ensuring invoices are properly entered for payment
• Monitor consistency of data inputs from field – focusing on invoice numbers to help avoid duplicate payments
• Ensure all electronic and printed vendor records are accurate and up-to-date, including accounts payable lists, general ledger, and vendor files
• Deposit cheques as needed

QUALIFICATIONS

• Related diploma or bachelor’s degree (e.g. business administration, accounting, commerce) preferred
• Three to five years of relevant experience in a full cycle Accounts Payable role
• Oil and gas construction industry experience is considered an asset

APPLICANT REQUIREMENTS, SKILLS, AND ABILITIES

• Knowledge of financial and accounting software applications, preferably Dynamics AX
• Excellent organizational and time management skills, ability to meet expectations set with internal and external clients
• Capable of working independently with minimal direction
• Possesses an eye for detail related to data consistency, accuracy of entry with a focus on avoiding duplicate payments
• Proactively seeks and accomplishes tasks that lead to a safe, efficient, and productive work environment

Please refer the Job description for details