Accounts Payable Analyst at ADA Forsyth Institute, INC

Somerville, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

70000.0

Posted On

14 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, NetSuite, Microsoft Excel, General Ledger, Vendor Management, Expense Reimbursement, Financial Reconciliation, Purchase Orders, Internal Controls, Audit Support, Analytical Skills, Problem Solving, Communication, Organization, Attention To Detail

Industry

Research Services

Description

Description The ADA Forsyth Institute was founded in 1910 as the Forsyth Dental Infirmary for Children (later, the Forsyth Institute), to provide dental care to the disadvantaged children of Boston. While continuing to serve children in need, yet recognizing the ultimate goal is to prevent dental disease, the Institute in 1915 began to focus on scientific research and is today the world’s leader in oral health research. In October of 2023, the Institute joined with the American Dental Association to form the ADA Forsyth Institute, a 501(c)(3) entity dedicated to improving people’s oral and overall health and powering the profession of dentistry through cutting-edge basic research, creative translational science, innovative clinical technologies, and global public health outreach. Consistent with the Institute’s founding mission, the ADA ForsythKids mobile dental program continues to serve children in need. Join Our Finance Team Are you a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys solving problems, improving processes, and ensuring financial accuracy? We are seeking an Accounts Payable Analyst to play a key role in supporting our organization's financial operations. In this position, you will be responsible for the accurate and timely processing of invoices, payments, purchase orders, and employee expense reimbursements while helping maintain strong internal controls and compliance with accounting standards. You will work closely with vendors, employees, and departments across the organization to ensure smooth and efficient financial operations. This is an excellent opportunity for someone who enjoys working with numbers, values accuracy, and wants to contribute to a collaborative and mission-driven organization. This is a hybrid position requiring 2–3 days per week onsite. What You'll Do Manage Accounts Payable Operations Review, organize, and process invoices, payment requests, and vendor statements. Match purchase order invoices with supporting purchase orders and receiving documentation. Code and enter invoices into NetSuite, ensuring accuracy and proper account allocation. Prepare and process payment runs in accordance with organizational policies. Support Employee Expenses & Payments Process employee expense reimbursements accurately and efficiently. Review expenses for proper approvals, account coding, and policy compliance. Partner with Vendors & Resolve Issues Investigate and resolve invoice, payment, purchase order, and contract discrepancies. Coordinate vendor credits and ensure outstanding items are addressed promptly. Maintain accurate vendor records, including tax identification information. Process stop payments and support purchase order updates as needed. Perform Reconciliations & Accounting Support Reconcile vendor statements and accounts payable transactions. Verify and post transactions to the general ledger. Assist with fixed asset tracking and other accounting activities. Support Procurement & Compliance Create purchase orders from approved requisitions in NetSuite. Maintain organized financial records and documentation. Support internal and external audits by providing accurate and timely information. Ensure the confidentiality and security of financial and vendor data. Drive Continuous Improvement Identify opportunities to streamline processes and improve efficiency. Contribute to strengthening internal controls and best practices. Participate in system, policy, and process training initiatives. Support special projects and additional finance-related responsibilities as needed. Requirements Required Associate's degree or higher in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience. 1–3 years of experience in accounts payable, accounting, or finance. Working knowledge of accounting principles and accounts payable processes. Strong proficiency in Microsoft Office, especially Excel. Experience with NetSuite or a similar ERP/accounting system. Exceptional attention to detail and commitment to accuracy. Strong organizational, analytical, and problem-solving skills. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. Ability to work both independently and collaboratively. Preferred Bachelor's degree in Accounting, Finance, or a related field. Experience in a nonprofit, academic, healthcare, or research environment. Experience supporting audits and compliance-related activities. Familiarity with procurement and purchase order processes. Why Join Us? You'll become part of a collaborative team where your contributions directly support the organization's mission and financial success. We offer an environment that values accuracy, continuous improvement, professional growth, and teamwork. ADA Forsyth Institute is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.

Responsibilities

The role involves managing accounts payable operations, including processing invoices, payments, and employee expenses using NetSuite. Additionally, the analyst will reconcile vendor statements, support audits, and identify process improvements to enhance financial efficiency.