Accounts Payable Analyst at Boston Public Health Commission

, , United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Auditing, Financial Transactions, Bookkeeping, Data Entry, Record Management, Vendor Relations, Compliance, Problem Solving, Attention to Detail, Contract Examination, Invoice Processing, Procurement, Report Generation, Supervision, Communication

Industry

Fundraising

Description

Overview This is a provisional appointment. Under general supervision, performs auditing and accounting support work, processing financial transactions, and bookkeeping tasks within established rules and processes for procurement, payments, record keeping, and audits. Supervises the work of the Head Clerks. Responsibilities Receives and processes a variety of accounts payable transactions. Examines and verifies contracts, purchase orders, change orders, and invoices/vouchers, to ensure they adhere to applicable agreements, regulations, policies, and standard operating procedures to support payment or other transactions. Enters, updates, and corrects invoice and procurement data in an automated system. Assists vendors, customers, and/or city staff with questions and issues related to accounts payable transactions. Researches and resolves answers to questions or discrepancies, forwarding only highly unusual or complex items to other staff members. Maintains applicable documentation and files. Prepares and maintains logs, tracking sheets, and similar files. Prepares audit documentation for financial and compliance audits. Using an automated system, runs standard reports, identifies and corrects discrepancies as necessary, and balances daily transactions. Assists and instructs city staff (within and outside of the Auditing department) regarding proper and accurate procedures, data entry, and record management related to procurement and accounts payable transactions. Checks and reviews accounts payable data entry and transactions of other city staff. Performs related work as required. Minimum Entrance Qualifications At least three (3) years of full-time or equivalent part-time office experience in work where the major duties included processing financial transactions, bookkeeping, or related accounting work. Appropriate education substitutions can be made. A bachelor's degree in accounting or a related field may be substituted for two (2) years of the required experience. Ability to exercise good judgment and focus on details as required by the job. BOSTON RESIDENCY REQUIRED Terms: Union/Salary Plan/Grade: SEIU/RL-13 Hours per week: 35

Responsibilities

The Accounts Payable Analyst processes a variety of accounts payable transactions and verifies contracts, purchase orders, and invoices to ensure compliance with regulations. They also assist city staff and vendors with inquiries and maintain documentation for audits.