Accounts Payable Analyst at TOTE Resources LLC

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Auditing, Process Improvements, Document Imaging System, Purchase Order Systems, Data Review, Infor Financial Systems Management, Perceptive Software, Accounting Software, Attention To Detail, Communication, Customer Service, Organizational Skills, Multi-tasking, MS Office Suite

Industry

Maritime Transportation

Description

POSITION PROFILE (Job Summary) This position is responsible for performing day-to-day accounts payable duties, including the accurate processing and review of invoices for payment. Responsibilities also include assisting the Business Unit Controller through auditing and reviewing data, process improvements, and supporting the team and other internal customers with questions and issues. This position will support the Aqua Gulf business unit and will be located at 11637 Camden Rd, Jacksonville FL, 32218. Essential Job Responsibilities AND Results * Route payables invoices through the document imaging system. * Facilitate or issue resolution on misrouted or rejected invoices. * Match purchase order invoices into purchase order systems. * Review payments produced by the accounts payable system for accuracy and match to supporting documentation. * Audit coded and approved invoices to ensure accurate interface into the accounts payable system and record relevant metrics to drive process improvements. * Oversee routing, coding and approval of payables invoices through the document imaging and purchase order systems. * Provide training on the imaging system to all new users. Provide ad hoc and team training to current users as requested. * Assist team members and other internal users to resolve questions and issues regarding the imaging system as well as general accounts payable questions. * Assist the Business Unit Controller with accounts payable process improvements to improve accuracy and efficiency as well as documentation of processes. * Communicate with internal customers and vendors regarding payables issues. * Support the accounts payable team as needed to cover vacations or periods of high volume. * Perform additional duties, as assigned. Qualifications (Education, Experience and Certifications) * Associate’s degree required (accounting or finance). * Three years accounts payable experience. * Experience in Infor Financial Systems Management and Perceptive Software is a plus. KNOWLEDGE, Skills And Abilities * Working knowledge of accounting and imaging software. * Good accounting skills. * Attention to detail. * Excellent verbal and written communication skills. * Must be a team player and reinforce colleague experience. * Excellent customer service skills with an emphasis on overall customer experience. * Able to establish strong relationships and motivate others. * Good organizational skills. * Ability to prioritize and multi-task. * Computer literate, with the ability to utilize standard software applications and be proficient in Windows and MS Office Suite (Outlook, Word, PowerPoint and Excel). WORK ENVIRONMENT Typically works in an office environment with adequate lighting and ventilation and a normal range of temperature and noise level. PHYSICAL EFFORT Most work requires normal physical effort. MANUAL DEXTERITY Requires moderate use of personal computer (word processing and spreadsheets) for compiling reports, statistical data, composing memoranda and other similar documents.

Responsibilities

This role is responsible for daily accounts payable duties, including accurately processing and reviewing invoices for payment through routing and matching documents in the imaging and purchase order systems. Additionally, the analyst will assist the Business Unit Controller by auditing data, driving process improvements, and supporting internal customers and vendors with related questions and issues.