Accounts Payable Analyst at WPP

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

0.0

Posted On

26 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Management, Account Reconciliation, Data Validation, Discrepancy Resolution, Microsoft Excel, Organizational Skills, Follow-up Skills, Communication Skills, Customer Service, Audit Readiness, Detail-Oriented

Industry

Advertising Services

Description

Position Summary: WPP Media’s Shared Financial Services team is seeking an Accounts Payable Analyst to support Digital, Print, and Production invoice processing. This contract role is ideal for an early-career AP professional who is detail-oriented, collaborative, and comfortable working in a fast-paced, technology-enabled environment. You will intake, validate, and post vendor invoices in Mediaocean systems, reconcile vendor accounts, resolve discrepancies with Media teams and suppliers, and support timely payments and audit readiness. Key Responsibilities Invoice Intake, Validation and Routing Receive and process vendor invoices for Digital and Print via: Mediaocean Prisma integrations (auto-transfer where order numbers are present) Enate work queues populated from shared email boxes and BOT routing Google Bot foldering by month/product and Google Doc Centre (as applicable) Review invoices for required data and accuracy (Prisma order number, client code, vendor name, remittance address, tax ID and tax amounts, invoice number, amount) Reassign misrouted items in Enate with appropriate notes; generate Enate emails to Media for coding or to vendors when information is missing/incorrect Call and email vendors to request missing invoices or corrections Digital and Print Processing (Mediaocean) Prisma (PIM): Validate and mark complete successful items for upload to Prisma Invoice Module Ensure Proof of Performance (POP) is attached prior to posting for post-matching invoices Coordinate with Media to clear discrepancies where invoices do not match buys at placement level; ensure placement assignment is completed Post invoices in PBT once reconciled by Media in Prisma Print Buy Toolkit (PBT): Enter Print invoices (Magazines, Newspapers, OOH) and Digital invoices not handled in Prisma Ensure MCPE is present for PBT entries; obtain coding from Media prior to input Retrieve Google products not using Prisma and debit/credit notes from Google Doc Centre, separate by client, and send to Media for coding Maintain posting cadence and accuracy; support weekly approved payment reports Production (Client-Billable) Invoice Processing Intake production invoices routed to SFS or received from Agencies Verify approvals per Agency authorization matrix (dual signatures when required) Confirm correct coding (taxes, job numbers, client codes) and return for correction if needed Enter client-billable production invoices manually in Mediaocean Prepare items for payment processing and validate vendor data prior to payment requests Discrepancy Resolution and Vendor Management Proactively follow up with Media on all discrepant invoices; issue regular discrepancy reports Identify RNOs (run-not-ordered) for Media investigation and buy input Build and maintain effective relationships with Media teams and vendors; respond to vendor inquiries promptly Reconcile vendor statements of account (SOA) for assigned agencies and vendors; provide comments for all items >60 days and return updated SOAs to vendors and Media Clear items to ensure invoices are ready for payment in line with terms Global Search, EDI and Documentation Ensure invoices and POP are captured for audit trail in Global Search: EDI: confirm Mediaocean EDI invoices transmit to Global Search Non-EDI (Production, Inhouse, Expense): batch and send to Status Data for scanning after payment release Non-EDI (Digital/Print): upload C1 (Approved Payment Report) and invoices+POP via Global Search link, or leverage BOT retrieval from Prisma; resolve missing POP notices as needed Pull documentation from Global Search for audits and cashflow support Payments and Reporting Post invoices daily in alignment with process controls Provide posted invoice listings weekly to Manager to support the approved payment report for cheque/EFT runs Coordinate with SFS payment processing for all agencies (cheque outsourcing, EFT, credit card), ensuring vendor name, address, invoice number and other master data are accurate Month-End and Controls Complete unbilled/unpaid report comments with clear reasons for open items Support audit requests by retrieving and organizing required documentation Manage vendor address changes: confirm via phone/email, obtain formal letter from an authorized official, and submit documentation for approval and vendor master update Collaboration and Continuous Improvement Partner daily with Media teams to expedite coding and discrepancy clearance Monitor and improve accuracy of invoice capture and routing through Enate and BOT workflows Contribute to process documentation and best practices Perform other duties as assigned Required Skills and Experience 0–2 years of Accounts Payable or Media Finance experience; exposure to Digital/Print media buying environments preferred Proficient in Microsoft Excel (filters, subtotals, comments; basic lookups a plus) Detail-oriented with strong organizational and follow-up skills Demonstrated ability to thrive in a fast-paced, deadline-driven environment Strong written and verbal communication skills with a customer-service mindset Flexibility to work extended hours during peak cycles as needed Tools and Systems (strongly preferred) Mediaocean: Prisma (including PIM), Print Buy Toolkit (PBT) Enate workflow Global Search document repository EDI processes Google Workspace (Drive/Docs); familiarity with BOT-enabled workflows DDS/Mediaocean ecosystem familiarity is an asset Education Post-secondary diploma/degree in Accounting, Finance, Business, or equivalent experience Contract Details Contract role; length and schedule to be confirmed during hiring Potential hybrid schedule per WPP Media policy WPP Media is an equal opportunity employer. Accommodations are available upon request for candidates participating in all aspects of the selection process. Please read our Privacy Notice for more information on how we process the information you provide.

Responsibilities

The Analyst will be responsible for receiving, validating, and posting Digital, Print, and Production vendor invoices using Mediaocean systems, while also reconciling vendor accounts and resolving discrepancies with internal teams and suppliers. Key duties include ensuring timely payments, supporting audit readiness, and managing vendor communications for corrections and missing information.