Accounts Payable and Payroll Clerk at Northwest Indiana Lighthouse Charter School

Hammond, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Sep, 26

Salary

55000.0

Posted On

21 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Processing, 3-Way Matching, Vendor Management, ADP, Sage Intacct, 1099 Reporting, Month-End Close, Payroll Tax Filing, Internal Controls, Financial Reconciliation, Data Entry

Industry

Education

Description

Responsibilities: The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. The role processes the company’s bi-weekly payroll for all staff, contractors, and management. Responsibilities & Duties Accounts Payable ● Process vendor invoices accurately and in a timely manner ● Match purchase orders, receipts, and invoices (3-way match) ● Review invoices for proper approvals and coding ● Prepare and process weekly check runs, ACH, and wire payments ● Maintain vendor records, including W-9s and payment terms ● Reconcile vendor statements and resolve discrepancies ● Respond to vendor inquires and maintain positive relationships ● Assist with month-end close, including accruals and reconciliations ● Ensure compliance with company policies and internal controls ● Support year-end 1099 preparation and reporting ● Assist with month-end and year-end closing activities Payroll ● Process payroll for all staff, vendors and management via ADP ● Assist with timecard review and validation for accuracy ● Process payroll, including data entry and audit checks ● Ensure payroll is processed in compliance with applicable laws and company policies ● Maintain confidentiality of employee payroll information with integrity ● Respond to employee payroll inquiries and resolve discrepancies ● Generate payroll reports for management and audits ● Prepare and submit payroll tax filings and payments ● Maintain payroll records, including earnings, deductions, and benefits Qualifications ● Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred) ● 2+ years of experience in payroll, accounts payable, or general accounting ● Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system) ● Basic understanding of payroll processes and compliance (required) ● Ability to manage multiple tasks and meet deadlines ● Strong attention to detail and accuracy ● Strong analytical, organizational and problem-solving skills ● Effective communication skills and ability to work cross-functionally Preferred Skills & Experience ● Excellent organizational and time management skills ● Experience in a school setting (preferred) ● Familiarity with ERP/accounting systems ● Experience with payroll systems (e.g., ADP, or similar) ● Knowledge of 1099 reporting requirements ● Understanding of internal controls and audit processes Physical Requirements ● Ability to sit and work at a computer for extended periods ● Occasional lifting of files or office materials ● Ability to work remotely Work Environment This position operates in an office environment with regular interaction across departments, including purchasing, HR and operations. The position is a hybrid role.

Responsibilities

The role is responsible for managing the full accounts payable cycle, including invoice processing and vendor relations. Additionally, it handles bi-weekly payroll processing for all staff and contractors using ADP.