GENERAL DESCRIPTION:

Maintain all aspects of Accounts Payable as described below. Evaluate costs of purchasing from various vendors to arrive at the best value. Place orders for sites when goods or services are not available from usual vendors. Maintain office and breakroom supplies. Maintain postage machines. Field building and copier issues and direct to appropriate parties for service. Provide back-up for the representative payee function.

QUALIFICATIONS

• Associates degree in business administration, accounting, finance or a related field, Bachelors preferred
• Knowledge of working with and negotiating agreements with vendors.
• Two years of accounts payable experience in all phases as well as general knowledge of accounting.
• Knowledge of relationship between accounts payable, the Balance Sheet and General Ledger.
• Ability to perform involved reconciliations of account activity.

SKILLS

• Intermediate to advanced computer skills
• Ability to maintain and create Excel spreadsheets of Accounts Payable activity. Good communication skills with agency personnel, vendors and agency’s auditors

• Reconcile monthly Aged AP to Balance Sheet
• Prepare and submit 1099 filings
• Perform analysis of vendor activity as needed
• Provide timely feedback to VP and Director of Finance and other appropriate users regarding AP issues
• Provide Intacct AP reports to users as needed
• Assure all purchases are of the highest quality
• Suggest vendors to agency staff needing goods or services
• Attend events to keep abreast of market trends
• Distribute Inter-Office and US mail
• Apply postage to all agency outgoing US mail