Accounts Payable and Receivable Coordinator at Hand & Stone - 6230 FM 1463 - Fulshear, TX

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, Invoice Processing, Vendor Communication, Reconciliation, Expense Reporting, MS Excel, Yardi Voyager, Organizational Skills, Attention to Detail, Inter-Company Transactions, Financial Transactions, Data Integrity, Problem Solving, Time Management, Ethical Behavior

Industry

Description

Description ACCOUNTS PAYABLE AND RECEIVABLE COORDINATOR ____________________________________________________ Job Summary: Under the guidance of the Treasury Manager, the Accounts Payable and Accounts Receivable Coordinator is responsible for overseeing all aspects of accounts payable and accounts receivable. This includes the accurate processing of invoices and ensuring timely payments to vendors. The role demands a keen attention to detail, exceptional organizational skills, and the capacity to communicate effectively with both internal stakeholders and external vendors. The AP and AR Coordinator is instrumental in fostering positive relationships with internal and external parties and ensuring that financial transactions are managed efficiently and accurately. Job Duties and Responsibilities: Accounts Payable Efficiently and accurately processes invoices, ensuring all relevant details are captured and proper stakeholder approvals are documented. Allocates expenses to the appropriate general ledger account and entities. Verifies and reconciles vendor statements, requesting additional documentation from vendors when needed. Prepares accounts payable batch payments, ensuring all required supporting documentation is obtained and recorded correctly. Responds to vendor and internal inquiries in a timely and professional manner, effectively addressing any issues or discrepancies. Maintains accounts payable documentation for multiple entities and vendors per departmental guidelines. Prepares monthly invoices for executive personnel. Reconciles and invoices employee receivables each month. Reviews, files, and processes monthly sales and use tax withholdings. Oversees the credit card expense process, which includes managing the GRAM system and importing data from KeyStyle for expense reports. Ensures that expense reports are filed on time and reviews a sampling of expenses to confirm correct coding. Reviews invoices from third-party data entry team to ensure accurate coding to the proper general ledger accounts and verifies that necessary approvals are obtained before payment. Annually prepares and distributes 1099 forms for the Company’s vendors. Monitors accounts payable aging reports for unusual or unexpected activity, ensuring timely payments are made and maintaining records of communications regarding any outstanding expenses. Accounts Receivable Efficiently and accurately receives and records cash receipts, ensuring all relevant details and approvals are captured. Prepares accounts receivable batches in the ERP, ensuring all required supporting documentation is obtained and recorded correctly. Assists the Treasury Manager with the recordation of inter-company transactions ensuring the necessary support documentation is included. Addresses finance and accounting inquiries in a timely and professional manner, effectively addressing issues or discrepancies. Requirements Possesses a thorough understanding of the end-to-end processes for accounts payable, accounts receivable and expense reporting ensuring efficiency, accuracy, and compliance. Highly proficient in MS Excel Experience with Yardi Voyager software is a valuable asset Exhibits a strong commitment to accuracy and precision in all financial tasks, minimizing errors and ensuring data integrity. Skilled at effectively managing workload, prioritizing tasks based on urgency an importance, and consistently meeting deadlines in a demanding environment. Communicates clearly and professionally, both verbally and in writing, and effectively collaborates with colleagues across departments, and external vendors. Demonstrates the ability to perform effectively in a fast-paced, evolving work environment, readily embracing new challenges and adapting to changing circumstances. Flexibility to adjust work schedules based on evolving business needs. Demonstrate integrity and honesty while embodying ethical behavior and Armada Hoffler’s core values- Quality, Service, Flexibility, and Integrity. Physical Demands and Work Environment While performing the duties of this job, the employee will work inside an office environment and is required to use hands and fingers to handle, feel or operate objects, and reach with hands and arms. The employee is frequently required to sit, stand, walk, talk, and hear. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus. Employee may occasionally lift and/or move up to 10 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The Accounts Payable and Receivable Coordinator oversees all aspects of accounts payable and accounts receivable, ensuring accurate processing of invoices and timely payments to vendors. This role requires effective communication with internal stakeholders and external vendors to foster positive relationships and manage financial transactions efficiently.