ACCOUNTS PAYABLE AND RECEIVABLE SPECIALIST

This position will report to the Accounts Payable and Treasury Manager and will be responsible for managing and executing the day-to-day financial transactions of the company, focusing on both accounts payable and receivable processes.
In this role, The AP/AR specialist will ensure accurate processing of invoices, proper reconciliation of customer and vendor payments, and efficient handling of financial records. The AP/AR Specialist will play a key role in maintaining financial integrity, ensuring compliance with company policies, and supporting the overall financial operations. The role will also assist in month-end close processes, preparing accounts payable and receivable reports, and customer and vendor maintenance.

QUALIFICATIONS

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of 2-3 years experience in accounts payable, accounts receivable, or a general accounting role.
• Experience with accounting, or ERP software (e.g. QuickBooks, SAP, Oracle, or Dynamics 365).
• Strong understanding of accounting principles

KNOWLEDGE, SKILLS AND ABILITIES

• Meticulous attention to accuracy and detail
• Ability to contribute positively to team goals and work effectively as a team player.
• Outstanding verbal and written communication skills
• Proficient in Microsoft Excel and other Microsoft Office applications
• Ability to analyze accounts, identify discrepancies, and resolve issues.
• Deep understanding of AP/AR workflows, including invoice processing, payment applications, and reconciliation.
• Strong organization skills to prioritize tasks and meet deadlines.
• Ability to manage changing priorities and responsibilities.

• Ensure accurate and timely entry of vendor invoices.
• Reconcile vendor statements to maintain accurate records.
• Ensure timely and accurate application of customer and vendor payments.
• Research and resolve invoice discrepancies in a timely manner.
• Analyzing and rectifying outstanding customer accounts
• Investigate and resolve discrepancies between customer payments and their respective accounts.
• Preparing bi-weekly pay runs
• Address vendor inquiries regarding payment and outstanding balances.
• Prepare weekly AR/AP aging reports and analysis for manager.
• Maintain organized and detailed records for AP/AR transactions for audit and compliance purposes.
• Enter and maintain customer and vendor information in the accounting system.
• Support with month-end close processes.
• Assist on projects on an as needed basis.