Accounts Payable (AP) Specialist - Baxter Shared Services at Baxter Volkswagen of Omaha

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

0.0

Posted On

20 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Vendor Management, Financial Integrity, Internal Controls, 1099 Reconciliation, Account Reconciliation, Customer Service, Attention To Detail, Interpersonal Skills, Prioritization, Billing

Industry

Retail Motor Vehicles

Description

Description Do you want to help transform the auto industry? Come let Baxter Shared Services show you just how Remarkable you can be! At Baxter Shared Services, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience, and as a Baxter Shared Services teammate, you will play a direct role in that mission. We value individuals who: Stay curious by seeking different perspectives, learning constantly, and adapting quickly Make it matter by maximizing impact and focusing on what matters most Win together by operating with a team first perspective Be caring by genuinely caring for and supporting others Act with courage by choosing courage over comfort in their decisions and actions, even when it is hard to do. At Baxter Shared Services we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience. Combine that with market-leading benefits and opportunities across multiple states, and we think you’ll agree that YOU BELONG AT BAXTER SHARED SERVICES! Your Purpose as a Accounts Payable Specialist: The Accounts Payable Specialist is responsible for supporting all aspects of the accounts payable function, ensuring transactions are processed accurately and in accordance with established procedures. This role helps maintain financial integrity by adhering to internal controls and company policies while supporting day-to-day accounting operations. In Your Role: Scan and upload invoices into the AP system; enter and post open-item invoices accurately Monitor the AP ticketing system and respond to vendor inquiries regarding payment status in a timely manner Maintain the monthly Accounts Payable expense checklist and review vendor statements for past due items Contact vendors to obtain invoice copies and follow up on outstanding or past due invoices Process payments and prepare manual checks as needed Research, investigate, and resolve discrepancies or outstanding accounts payable items Support year-end 1099 reconciliation, preparation, and submission Develop a thorough working knowledge of dealership systems and processes Assist with correspondence, mail processing, and special projects as needed Maintain a professional appearance and adhere to company policies and procedures outlined in the Associate Handbook Perform additional duties as assigned by management Requirements Basic Qualifications: Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle Additional Qualifications: Experience in accounting, billing, or related role is preferred Ability to prioritize and handle multiple tasks Strong customer service and interpersonal skills Strong attention to detail Your Well-Being: Competitive Pay: Commensurate with experience Flexible Work Schedule: Monday - Friday Comprehensive Benefits Offering: Market-leading medical plans including PPO, HSA, and FSA options; Multiple Dental (includes orthodontics) and Vision plans; Varying Vacation and Sick Leave available Day 1; 4 Week-Paid Parental Leave available Day 1; 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18; Short- and Long-Term Disability options; Accident and Critical Illness Plans; Basic Life, Pet, Legal, & Identity Insurance Training and Development Opportunities for All Employees Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more Educational Reimbursement: General and specialized technical automotive degrees Employee Assistance Programs Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day Baxter Auto Group Baxter Auto Group is one of the nation's leading automotive retail groups, serving the metro areas of Omaha, Lincoln, Kansas City, Colorado Springs, and Madison. The company operates 20 dealerships and represents eight of the nation's top automotive brands, including Ford, Lexus, Toyota, Audi, Volkswagen, Honda, Subaru, and Mercedes-Benz. Baxter Auto believes its exceptional employees truly distinguish the company in the marketplace. It continually invests in maintaining a remarkable employee experience, including industry-leading benefits, a flexible work-life balance, and an experience centered around four key pillars: purpose, growth, well-being, and belonging. Employment with Baxter is contingent upon applicants’ successful completion of the background check process and drug screening test. Baxter embraces equal employment opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Baxter is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, sex, gender, gender identity, sexual orientation, marital status, protected veteran status, disability, age, or any other legally protected status. In addition, Baxter will provide reasonable accommodation for qualified individuals with disabilities. If you are unable or limited in your ability to submit an application because of a disability, please contact us at (531) 365-3165, option #4 to request accommodation.

Responsibilities

The specialist manages the full accounts payable cycle, including scanning, posting invoices, and resolving vendor discrepancies. They are also responsible for processing payments, managing the AP ticketing system, and supporting year-end 1099 submissions.