Accounts Payable Assistant (12 months FTC)

at  Montagu Evans

DESIRED KNOWLEDGE, SKILLS, EXPERIENCE & QUALIFICATIONS

• Expenses and AP experience
• Previous experience of working with various accounting systems, preferably Oracle NetSuite & TRAMPS
• Strong attention to detail
• Good communicator, both written and verbal
• Self-motivated
• Organised and committed
• Energy, enthusiasm and a desire to improve processes where possible
• Good knowledge of Microsoft packages, particularly Excel
• Reconciliation experience desirable
  Responsibilities:

ROLE OVERVIEW

We are looking for a finance professional, with a proactive approach and a keen eye for detail. The individual will need to be “hands on” and able to work closely with team members. Prioritising a demanding workload whilst maintaining a “can-do” attitude will be key, in addition to being an excellent communicator.
As a member of the finance team, you will manage the expenses and mileage claims processes, in addition to ad hoc payments and bank reconciliations – all of which, are integral to the financial management and reporting of the firm.
This is an ideal opportunity to develop a broad skillset and gain experience within a busy finance team.
Qualifications:

MAIN DUTIES, RESPONSIBILITIES, ACCOUNTABILITIES

• Process all employee and Partner expense/mileage claims into the accounting system
• Review expense and mileage submissions from the business to ensure accuracy, adherence to firm’s expense policy, audit and commercial requirements
• Review and amend VAT recoverable amounts for each claim in accordance with latest HMRC legislation
• Process expense payment runs at least twice a month
• Be the first point of contact for the business for expenses matters including managing the expenses inbox
• Produce and send monthly expense reports to the Heads of Department and CMT Heads
• Assist in migrating expense reporting to Qlik
• Oversee bank postings on a daily basis, liaising with the finance team to post any remaining unallocated items
• Produce bank reconciliations for all firm bank accounts at month end
• Produce bank reconciliations for Ratings client bank account on TRAMPS system on a weekly basis
• Process ad hoc payment requests as required, including Ratings client accounts payments
• Process, review and reconcile corporate card statements on a monthly basis
• Assist and provide cover for AP manager – review new suppliers set up, review new bank details, perform payment verification checks on a weekly basis (at least), process supplier invoices and/or payment runs when required
• Review and carry out spot checks with respect to AP payment runs twice a month
• Assist the finance team with ad hoc queries and tasks
• Complete some ONS surveys