Accounts Payable Assistant ** Largely Remote **

at  Zempleo

Job Title: Accounts Payable Assistant (Job ID: 2761117)
Location: 1855 Folsom St, San Francisco, CA 94103
Duration: 12 weeks contract w/ possibility of extension

Notes:

• Pay Rate: $33/hr on W2.
• Work Schedule: Mon – Fri, 08:00am – 05:00pm but 09:00am – 06:00pm is okay as well.
• Work can be largely performed remotely but possible ad hoc in-person activity on a limited basis for training or meetings may be needed.
• Duration of assignment: ASAP-end of April 2025 with possible extension.

DESCRIPTION:

• Process and code invoices into multiple systems. Research, identify, and resolve complex invoice issues.
• Manage high volume of invoices and ensure payment within a timely manner. Audit vendor billing for goods, services, labor, and materials against construction and facilities.
• Monitor and resolve integration issues between systems. Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs.
• Assist with managing AP-related documents. Upload billing data files between systems and reconcile data to billing documents. Monitor/manage shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries.
• Upload received documents into appropriate workflow queues. Triage supplier and contractor inquiries.
• Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions.
• Provide excellent customer service to departmental users, vendors/contractors.
• Ensuring work queues are managed within Service Level Agreements (SLA).
• Create and run departmental reports or operational monitoring and ad-hoc reports for analysis.
• Provide guidance to users on procedures and policies related to Accounts Payable, Procurement, and Expense Reimbursement.

Qualifications:

• College degree preferred.
• Hospital AP experience: must have accounts payable experience in a large healthcare organization.
• Enterprise Systems knowledge: experience with large-scale ERP/financial systems is preferred. Candidates with only small-scale system experience or limited exposure may not be a good fit.
• Strong Communication & Problem-Solving skills: must be well-spoken, able to troubleshoot, and resolve issues while working with customers.
• Attention to Detail: high accuracy in processing transactions is essential.
• Experience: 2+ years of Accounts Payable/bill paying experience, basic accounting.
• Proficient in MS Excel; MS Access Database; Experience working with large data sets and Reports with accuracy.
• Ability to effectively interact with a diverse professional staff. Strong attention to detail. Good reading comprehension skills. Ability to handle sensitive situations with tact. Bright, quick learner.
• Systems proficiency and personal attributes: Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo).

Questionnaire (from Manager) to be answered by candidate along with resume:

• Have you worked in accounts payable for a large hospital or healthcare system? If so, which one(s), and what was the size of the organization?
• What ERP/financial systems have you used in your AP role (e.g., Oracle, PeopleSoft, SAP)?
• How many invoices did you typically process per week or month in your previous role?
• Have you worked with complex AP processes, such as managing multiple cost centers, vendor payments, or reconciliations in a large organization?

Job Types: Full-time, Contract
Pay: $29.00 - $33.00 per hour
Expected hours: 40 per week

Benefits:

• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounts Payable / Bill Paying: 1 year (Required)
• Online Accounts Payable Systems: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Access: 1 year (Required)
• Large Data Sets and Reports: 1 year (Required)
• Hospital / Healthcare System: 1 year (Required)
• ERP / Financial Systems: 1 year (Required)

Ability to Commute:

• San Francisco, CA 94103 (Required)

Work Location: Hybrid remote in San Francisco, CA 9410

Please refer the Job description for details