WHAT SKILLS & EXPERIENCE YOU’LL NEED

• Experience of Accounts Payable in a multi-channel retailer
• Experience of Stock and International Suppliers essential
• Strong attention to detail and accurate input is essential
• Experience with Dynamic D365 preferred
• Excellent communication skills – both written and verbal

OUR ROLE

Reporting to the Accounts Payable Manager, the Accounts Payable Assistant (Stock) will be part of a team of 5 and will be responsible for managing the Stock invoice process from start to finish as well as covering non-stock as required. This is a busy role which will require someone who is organised, has experience in a Stock AP role and who is able to build good relationships with suppliers and colleagues across the business.

WHAT YOU’LL BE DOING

• Manage the accounts payable inbox, ensuring timely responses and proper filing of supplier communications and invoice submissions.
• Ensure timely Registration and accurate data entry of invoices into D365.
• Match invoices against the corresponding PO and GRNI and ensure accuracy before posting.
• Deal with supplier queries and liaise with different departments to resolve any issues in a timely manner flagging any issues to the AP Manager
• Reconcile supplier statements regularly and resolve any discrepancies or outstanding balances.
• Ensure all invoices are paid on time and that discounts are taken, flagging any that will be late to the AP Manager before they become due
• Monitor the CRIF tracker and make sure all Debit Notes are raised and deducted from supplier payments, investigating any that have not been approved
• Check commission invoices against stock that we have received and post for payment once they are approved
• Prepare weekly payment reports for Domestic, European and Foreign Suppliers in multi currencies
• Post payments onto the supplier account and match against the relevant invoices, then send the remittances via email to the suppliers
• Monitor and track outstanding payments and follow up on overdue invoices where necessary.
• Monitor the GRNI (Goods received not invoiced) balances and make sure they are cleared down for each month end
• Support month-end and year-end closing activities related to stock accounts payable and inventory valuation
• Support the preparation of aged creditors reports and other accounts payable reporting as required.
• Maintain organised and accurate records of all accounts payable transactions and supporting documents.
• Support the finance team during audits by preparing required documentation and responding to accounts payable-related queries.
• Provide general administrative support to the finance/accounts payable team and other stakeholders as needed.
• Provide support as required with any ad-hoc projects