ACCOUNTS PAYABLE ASSOCIATE

Location: 168 Bruntsfield Place, Edinburgh
Salary: From £28,000
Annual leave: 28 days
Employment type: Full time, 37.5 hours per week (9am to 5pm Monday to Friday)

WHY THIS ROLE MATTERS

As an Accounts Payable Associate, you’re a vital part of keeping the business running smoothly. You ensure that our clients and suppliers are paid accurately and on time, and that our internal processes are watertight. Your attention to detail, proactive communication, and problem-solving mindset will help protect our relationships, our reputation, and our results.

Every interaction should demonstrate our four core values:

• Respect – For colleagues, suppliers, and clients — always.
• Professional – We take pride in doing things properly.
• Results Driven – We deliver measurable outcomes that move the needle.
• Graft, Grit & Gumption – We get stuck in, keep going, and think smart.

ABOUT THE ROLE

We’re looking for a diligent and process-driven Accounts Payable Associate to join our growing team. You will be responsible for managing the accounts payable & receivable function, working closely with colleagues in property management and operations to ensure landlord funds and supplier payments are processed with accuracy, transparency and speed.
This is an ideal role for someone who is organised, reliable, and thrives in a detail-focused environment.

KEY RESPONSIBILITIES

• Oversee the entire accounts payable process, including the timely and accurate processing of invoices, payment runs, and reconciliations.
• Ensure all vendor invoices are reviewed, approved, and coded correctly in line with company policies.
• Manage relationships with suppliers and contractors, addressing payment inquiries and resolving disputes promptly.
• Manage any rental arrears and rental guarantee insurance claims
• Manage deposit accounts and ensure these are registered with SDS, a third party deposit protection scheme.
• Prepare and execute weekly and monthly payment runs
• Support the management of client floats and landlord payment requests
• Collaborate with Property Managers to ensure maintenance invoices align with approved works
• Assist with bank reconciliations and audit preparation
• Continuously identify opportunities to improve processes and systems
• Maintain up-to-date and organised financial records in line with compliance standards