Accounts Payable Associate (AP Clerk) at Great Floors LLC

Coeur d'Alene, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

19.5

Posted On

13 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Microsoft Excel, ERP Platforms, Data Entry, Financial Processing, Vendor Management, ACH Payments, Wire Requests, Month End Closing, Communication Skills, Customer Service, Attention To Detail, Time Management, Confidentiality, Record Keeping

Industry

Construction

Description

Description COMPANY OVERVIEW Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies, each leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work. JOB SUMMARY Great Floors is seeking a detail-oriented and dependable Accounts Payable Clerk to support the day-to-day processing of vendor invoices and payment activities. This role is responsible for ensuring invoices are processed accurately and timely while maintaining strong internal and external business relationships. The ideal candidate is organized, team oriented, and capable of working effectively in a fast-paced environment with shifting priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES Process vendor invoices accurately and timely in accordance with company policies and procedures. Review invoices for proper approvals, coding, and supporting documentation. Match invoices to purchase orders and receiving documentation when applicable. Research and resolve invoice discrepancies, vendor questions, and payment issues. Maintain vendor records, including tax documentation and contact information. Prepare and process weekly check runs, ACH payments, and wire requests. Assist with month end closing activities and reporting. Communicate with internal departments regarding invoice status and payment processing. Monitor shared AP inboxes and respond to inquiries professionally and timely. Maintain organized electronic and physical records in accordance with company standards. Support audit requests and provide documentation as needed. Identify opportunities to improve AP processes and increase efficiency. Other duties as assigned. Requirements EDUCATION, EXPERIENCE & QUALIFICATIONS Required Qualifications: High school diploma or equivalent required. Basic understanding of accounts payable processes. Proficiency in Microsoft Excel and accounting systems or ERP platforms. Strong attention to detail and accuracy in data entry and financial processing. Ability to prioritize tasks and manage deadlines in a fast paced environment. Strong communication and customer service skills, both written and verbal. Ability to maintain confidentiality and professionalism when handling financial information. Preferred Qualifications: 1 to 3 years of accounts payable or general accounting experience. Experience in a high volume, transaction-based environment. Prior experience in construction, flooring, manufacturing, or distribution industry. PHYSICAL DEMANDS The physical demands described below are representative of those required to successfully perform the essential functions of this position. Lifting/Carrying: Occasionally lifts and/or moves items weighing up to 10 pounds. Mobility: Occasionally required to move throughout the office to access files, equipment, or collaborate with team members. Positioning: Ability to remain in a stationary position for extended periods of time. Manual Dexterity: Frequently operates a computer and other office equipment, including keyboard, mouse, and phone. Vision: Ability to review detailed financial data and documents with accuracy. WORK ENVIRONMENT The work environment characteristics described below are representative of those encountered while performing the essential functions of this position. Office Environment: Professional, climate controlled office environment with moderate noise levels such as computers, printers, phones, and light foot traffic. Operational Demands: Role may require meeting deadlines and working in a fast paced environment. Collaboration: Frequent interaction with vendors, operations teams, accounting staff, and leadership. Safety: Requires adherence to company policies and procedures. OUR BENEFITS Health Insurance (Medical, Prescription, Dental, and Vision) Life Insurance Paid Holidays and Time Off 401(k) Plan with company matching ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodation will be addressed.

Responsibilities

The role is responsible for the accurate and timely processing of vendor invoices, payments, and the resolution of billing discrepancies. Additionally, the associate maintains vendor records and supports month-end closing and audit activities.