Accounts Payable Associate

at  De Havilland

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 1,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world-wide.
Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.
Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.
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Reporting to the Accounts Payable Manager, the Accounts Payable Associate will be responsible for ensuring timely and accurate processing of payments, invoicing, vendor support, reconciliations, and record tracking.

Duties & Responsibilities

• Review vendor statements, determine invoice status, and communicate payment internally and or with external vendors.
• Verify accuracy of entries, posting, and signature approval prior to processing invoices.
• Invoice entry, coding, and reconciliation to general ledger accounts.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Receives and answers phone calls from vendors or other departments concerning payment status of invoices.
• Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid, requests missing copies of invoices from vendors if necessary.
• Sets up and maintains accurate vendor details including payment information.
• Investigate payment problems while following corporate A/P policies and procedures.
• File and maintain financial information, files, and records (i.e., invoices, payments, receipts) in an orderly manner.

Education & Experience

• College diploma in accounting, finance, or business preferred.
• Minimum three (3) years of experience in an A/P capacity.
• Solid understanding of basic accounting principles, fair credit practices and collections regulations.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.

Skills

• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Ability to work to deadlines and handle high volume as required.
• Clearly understands how to assess the importance of tasks and decisions and set priorities, focusing time/energy on the most important issues/opportunities.
• Able to perform moderate to complex account reconciliations.
• Effective attention to detail and a high degree of accuracy.
• Proficiency with MSOffice – Word, Excel, Outlook proficiency is required.
• Preferred experience with IFS and JDE ERP systems
• Excellent written and oral communication skills
• Ability to interact with stakeholders at all organizational levels and the public.
• Solution oriented, customer service focus, and positive “can do” team attitude.
• Strong interpersonal, written, and verbal communications skills required with demonstrated ability to handle confidential information in a professional manner.

At De Havilland Aircraft of Canada (DHC), we are committed to protecting our people, customers, shareholders and the public through Health & Safety Excellence. As such, it is expected that all employees maintain strict adherence to Health & Safety Policies and to perform key physical tasks of the position described in the job description and interview process. This may include but is not limited to the ability to work in a variety of environmental conditions including temperature extremes, confined spaces, working at heights and with or around chemicals. Employees are expected to adhere to the use of personal protective equipment (PPE) when at work which must include but is not limited to the ability to maintain a positive fit test when mask use is required.
At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, professional references, verification of employment history, verification of educational background and criminal background checks

• Review vendor statements, determine invoice status, and communicate payment internally and or with external vendors.
• Verify accuracy of entries, posting, and signature approval prior to processing invoices.
• Invoice entry, coding, and reconciliation to general ledger accounts.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Receives and answers phone calls from vendors or other departments concerning payment status of invoices.
• Reviews incoming statements from vendors to ensure all outstanding invoices are entered and paid, requests missing copies of invoices from vendors if necessary.
• Sets up and maintains accurate vendor details including payment information.
• Investigate payment problems while following corporate A/P policies and procedures.
• File and maintain financial information, files, and records (i.e., invoices, payments, receipts) in an orderly manner