JOB DESCRIPTION SUMMARY:

The Accounts Payable Associate will be responsible for accurately posting of vendor bills, work with the receiving department on reconciling purchase receipts against vendor bills and perform check runs for Hydropoint and Baseline. In addition, this person will provide clerical support by verify and reconcile vendor invoices and statements and generating reports as requested. This person will also assist with office administration duties(opening and distributing mail, ordering office supplies and make sure the office is tidy, etc.).

REQUIRED SKILLS & EXPERIENCE:

• Previous accounts payable experience
• General understanding of a general ledger.
• Knowledgeable user of Microsoft Office including Outlook and Excel- basic understanding of the using sum formula and organizing of data.
• Experience with Nestuite is preferred or other cloud-based ERP systems.
• Has background of working in a professional atmosphere.
• Ability to handle multiple tasks at once and hit deadlines as provided by management.
• Effective verbal and written communication skills.
• Commits to doing the best job possible. Follows instruction. Keeps commitments.

KEY RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Enters Vendor bills in system daily and saves support to appropriate location for both Hydropoint and Baseline vendors.
• Sends vendor bill approval requests out and tracks approvals received.
• Answers all vendor inquiries and reviews statements.
• Pulls back-up for weekly check run and process weekly check run.
• Responsible for vendor account set-up and ongoing maintenance of records, including accuracy of W-9 information, billing addresses etc.
• Prepare Expense reports for Senior Management as required.
• Run weekly AP report for check approval.
• Assists Controller and SVP of Finance with ad hoc accounting projects.
• Retrieves messages from voice mail and forwards them to the appropriate personnel.
• Receives, sorts, and routes mail and publications.
• Manages the upkeep and troubleshooting of printers and fax machines.
• Orders, receives and maintains office and kitchen supplies while ensuring their proper upkeep

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands include constant sitting, walking, standing, simple grasping and fine manipulation with hands; frequent bending at the neck and waist; and occasional squatting, climbing, kneeling, crawling, twisting at the neck and waist, power grasping, pushing and pulling with hands, reaching above shoulder level, lifting and carrying up to 25 lbs.
• Work Environment includes exposure to or working in or around equipment and machinery including a computer keyboard and mouse.
• May require occasional travel.
• Frequency Definitions: Constant = Over 40% / Frequent = Up to 40% / Occasional = Up to 10