QUALIFICATIONS:

Education

• University degree / College diploma.
• CPA designation in process preferred.

Experience

• Minimum of 2 years’ experience in Accounts Payable or related Accounting function.
• Property Management experience an asset.

Skills

• Support our company’s values: trust, honest, integrity and respect.
• Strong attention to detail.
• Analytical and problem solving skills.
• Strong computer skills in MS Office, Excel skills must be intermediate to advanced.
• Excellent communication and customer service.
• Self-starter with ability to work independently as well as part of a team.

PURPOSE:

Ensuring all invoices and transactions are processed, allocated to proper accounts, and accurately paid on a timely basis, for a portfolio of residential and commercial properties.

MAIN RESPONSIBILITIES:

• Process invoices by verifying account coding from Property Managers, enter invoices and/or match purchase orders in Yardi system.
• Issue cheques and/or manual cheques, match to invoices, obtain approvals and signatures from Property Accountants and signing officers, mail out cheques.
• Process utilities, realty taxes, HST, corporate taxes by verifying account coding, enter invoices, issue cheques and/or manual cheques, and ensure they are paid on a timely basis.
• Set-up utilities and taxes on pre-authorized payment plans.
• Process employee expense reports, petty cash reimbursements, and tenant refunds.
• Check supplier statements for missing invoices.
• Weekly filing of paid invoices into filing cabinets.
• Maintain applicable Excel files.
• Contact utility and/or tax companies for missing invoices and/or questions.
• Answer inquiries from suppliers, Property Managers, Property Accountants, and others.
• Ad-hoc projects where applicable.