Accounts Payable Associate at Wraith Scarlett & Randolph

Woodland, California, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Confidentiality, Integrity, Discrepancy Resolution, Task Management, Deadline Management, Organizational Skills, Time Management, Communication Skills, Interpersonal Skills, Workflow Adherence, Consistency, Computer Proficiency, Microsoft Office

Industry

Insurance

Description

Description As an Accounts Payable Associate, you’ll play a vital part in keeping our financial operations running smoothly and efficiently. Every day brings opportunities to make an impact—managing corporate expenses, processing payments, reconciling accounts, and ensuring our general ledger reflects precise, reliable information. If you thrive in a fast-paced environment, love staying organized, and take pride in upholding financial integrity, this role is made for you. Your consistency and dependable presence will be key contributors to the success of our accounting team and the company as a whole. Transact and reconcile corporate credit card statements; ensure timely payments and accurate general ledger entries. Manage producer expense reimbursements, including reconciliation and recording in the general ledger. Healthcare Invoices - Timely payments, reconciliation, record in general ledger. Maintain active vendor files in Epic for all expenses, including vendors paid via credit card. Ensure proper documentation, including credit card payment receipts. Review all annual, quarterly, and monthly subscriptions for accuracy and necessity. Prepare and issue annual 1099s and 1096s. Record receipts and vendor ACH payments from the previous day in the general ledger. Print and distribute daily general ledger reports. Additional duties- Provide backup support for other employees as assigned, including receptionist duties when needed. Requirements Skills and Specifications High level of confidentiality and integrity Ability to identify, analyze, and resolve discrepancies in statements and financial transactions. Ability to manage multiple tasks and meet deadlines. Strong organizational and time management skills. Effective communication and interpersonal skills for working with staff, brokers, and carriers Ability to follow established workflows and maintain consistency. Computer proficient and knowledgeable with Microsoft Office. Education High School Diploma. Associate’s degree in accounting, business administration, or related field preferred. Additional coursework or certification in accounting or insurance operations is a plus.

Responsibilities

The Accounts Payable Associate will manage corporate expenses, process payments, reconcile accounts, and ensure the general ledger reflects accurate financial information daily. Key tasks include transacting and reconciling corporate credit card statements, managing producer expense reimbursements, and processing healthcare invoices.