Energy One is an industry leader in Residential and Commercial HVAC, Plumbing and Oil services. We have been in business for over 75 years servicing customers throughout RI and Southeastern Massachusetts. Our goal of delivering outstanding service at competitive prices and consistent customer satisfaction has been the hallmark of our company. We take pride in the quality of our workmanship and the ability to handle the design and installation for our customers from start to finish.
Energy One continues to grow and we have an immediate opening for an experienced Accounts Payable/Billing Admin. You will work in a thriving environment where your hard work is valued and appreciated. Our ideal candidate is detail oriented, possesses critical thinking skills, and is passionate about bringing their experience and new innovative ideas into the role to help us improve our productivity. If you want to be part of a winning team – make the career move and apply today!

JOB SUMMARY:

The Accounts Payable/Billing Admin is responsible for the accounting and billing tasks related to the processing of accounts payable transactions for multiple Energy-One entities, including managing vendor invoices and statement reconciliations, purchase order assignments/tracking, sending invoices and account updates to clients, and monitoring the overall output of capital for the Company.

REQUIRED SKILLS/ABILITIES:

• Demonstrates excellent organizational and problem-solving skills.
• Demonstrates accountability.
• Ability to work with limited supervision.
• Ability to think critically and analytically.
• Excellent time management skills and attention to detail.
• Adheres to work schedules and punctuality.
• Proficiency in MS Word and MS Excel and Outlook.
• Excels in a team environment.

EDUCATION AND EXPERIENCE:

• 3 years Accounts Payable Experience (required)
• Associate degree in business/accounting or equivalent (required)
• Construction accounts payable experience (preferred)
• Experience with Jonas Enterprise/Management (preferred)
• Certified Accounts Payable Professional (CAPP) certification (preferred)

• Monitor and respond timely to accounts payable inquiries.
• Provide weekly updates on outstanding payables and retainage.
• Reconcile monthly statements and transactions.
• Prepare and process check runs and EFT transactions while managing weekly allotted budget credit card payments.
• Maintain sales tax spreadsheet and prepare sales tax filing.
• Assist with year-end review and audit.
• Code vendor invoices, obtain approval and enter in Jonas accounting software with correct job and costing codes.
• Prepare credit applications as needed.
• Maintain files, track required documents including certificates of insurance and ensure W-9 records are updated.
• Review & process 1099 information for vendors.
• Prepare and maintain lien waivers.
• Research/reconcile vendor statements and past due notifications and resolve outstanding balances and credits.
• Assign/track/close purchase orders. (Identify and resolve any PO discrepancies)
• Review deficiencies that will prevent release of subcontractor/vendor payments and request information necessary to resolve said deficiencies either from the Project Billing Specialist or the Subcontractors/Vendors.
• Work with Project Billing Specialist to ensure correct job costing and cross-check AP to budget for errors/discrepancies.
• Assist A/R when required.
• Other duties as assigned by management.