We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our team.
This role is essential in ensuring the timely and accurate processing of invoices, maintaining positive supplier relationships, and supporting the overall financial health of the organization. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.
Shift: Monday-Friday 7AM-3:30PM

Qualifications:

• Proficiency with Microsoft Excel and Word;
• ability to operate a calculator and data entry systems efficiently.
• Strong organizational and communication skills.
• Ability to work independently, prioritize tasks, and follow through to completion.
• Associate’s degree in Accounting or Business preferred, or equivalent work experience
• Must be able to sit for extended periods and perform repetitive data entry and filing tasks.
• Must be able to access files stored between 12” and 62” in height while standing for extended periods

• Match supplier invoices to purchase orders and receiving documents; verify accuracy of all supporting documentation.
• Collaborate with purchasers, receivers, and suppliers to resolve discrepancies related to packing slips, receipts, invoices, and pricing.
• Accurately enter invoices and ensure payments are made within discount and net terms.
• Gain a detailed understanding of general ledger accounts and assist in ensuring proper coding and accuracy of accounts payable entries.
• Determine appropriate tax status for all purchased products.
• Track non-stock packing slips, match to supplier credits when applicable, and verify completeness and accuracy.
• File accounts payable documentation weekly and maintain organized records.
• Participate in the accounts payable month-end close process.
• Assist with front desk/reception phone coverage as part of the phone team.

Qualifications:

• Proficiency with Microsoft Excel and Word;
• ability to operate a calculator and data entry systems efficiently.
• Strong organizational and communication skills.
• Ability to work independently, prioritize tasks, and follow through to completion.
• Associate’s degree in Accounting or Business preferred, or equivalent work experience
• Must be able to sit for extended periods and perform repetitive data entry and filing tasks.
• Must be able to access files stored between 12” and 62” in height while standing for extended periods.