Accounts Payable Clerk at Aston Carter

Town of Colonie, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

23.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, ERP Software, Microsoft Excel, Vendor Communication, Data Entry, Financial Compliance, 1099 Filings, Administrative Support, Invoice Processing, Accounting Software

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable Specialist Job Description The Accounts Payable Specialist is responsible for managing the payment and distribution of all accounts payable related transactions to support the operations across various campuses. This includes handling invoices, reimbursements, refunds, credits, and related transactions through all payment methodologies. The role requires ensuring accurate and timely payment of payables while adhering to all applicable policies and regulations. The Specialist will also deliver outstanding service to all stakeholders, both within and outside the organization. Responsibilities Ensure accurate and timely processing of payments for invoices, reimbursements, refunds, credits, and related items using the Enterprise Resource Planning (ERP) software. Monitor invoices with sensitive payment terms or rebate opportunities based on payment timing. Identify and address issues requiring additional intervention promptly. Compile and distribute mailed payments accurately and on schedule. Enforce compliance with all applicable policies, procedures, and regulations, ensuring all invoices and reimbursements are supported by required documentation and approvals. Maintain and update supplier file processes and standards to ensure correct processing and issuance of payments. Manage a database for supplier invoices that cannot be processed in the ERP, ensuring accuracy and weekly updates. Respond to inquiries and requests professionally and promptly, assisting departments, colleagues, and suppliers with processing, policy, or payment status queries. Assist in the coordination and completion of monthly and year-end activities, including 1099 filings. Support the identification and recovery of unclaimed funds. Maintain accessible records to support compliance with financial processes and regulations. Collaborate with other departments to support missions and ensure excellent customer service, focusing on efficiency and teamwork. Essential Skills Proficiency in accounts payable processes and accounting software. Experience with vendor communication and processing vendor invoices. Strong skills in Microsoft Office, especially Excel. Proficient in administrative support tasks such as filing, scanning, and computer skills. Attention to detail and data entry skills. Additional Skills & Qualifications 2+ years of experience in Accounts Payable. Associate's degree in a related field. Work Environment The work schedule is from 8:00 AM to 4:30 PM, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. You will be part of an Accounts Payable team consisting of over 15 members. The position offers the opportunity for growth within the largest health system in the area. Job Type & Location This is a Contract to Hire position based out of Menands, NY. Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Menands,NY. Application Deadline This position is anticipated to close on Jun 26, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Manage the payment and distribution of all accounts payable transactions, including invoices, reimbursements, and refunds across various campuses. Ensure compliance with financial policies and maintain accurate supplier records using ERP software.