Job Summary: This position is responsible for maintenance, reconciliation, and payment of the Company bills and accounts needing payment to third parties. It is also responsible for the processing of sub-contractor payroll. Helps determine answers and best course of action to complex billing questions and situations from other accounts payable employees.

EXPERIENCE AND SKILL REQUIREMENTS:

· Three to five years accounts payable/receivable experience.
· Ability to provide great customer service and problem solve customer concerns.
· Proficiency in Microsoft Office programs, including Word, Excel, and Outlook.
· Ability to perform duties with a high degree of accuracy with a strong focus on quality.
· Good interpersonal communication and organizational skills.
· A positive attitude of teamwork and continuous improvement.

EDUCATION:

High school diploma or equivalent.

• Receive invoices from Vendors and match to purchase orders.
• Route unapproved invoices to proper department for approval.
• Enter matched invoices into accounting software daily.
• Balance Vendor Statements no less than monthly.
• Research all missing invoices from statement and purchase orders.
• Prepare weekly excel spreadsheet for subcontractor bi-weekly payroll.
• Enter subcontractor payroll into accounting software weekly.
• Enter technician time into accounting software daily.
• Setup new Vendors in accounting software.
• Maintain Vendor W-9 and 1099 information.
• Maintain Vendor Insurance documentation and enter into accounting software.
• Organize and maintain a filing system for all A/P documents.
• Prepare accounts payable checks for printing as necessary.
• Match paid invoices to checks and file.
• Establish and maintain open communication with vendors.
• Provide timely response for all calls, emails and questions from vendors.
• Perform a variety of administrative duties including copying, filing and scanning.
• Other general office duties as required.
• Assist Accounting Manager as needed.