Accounts Payable Clerk - Full Time

at  Queensway Carleton Hospital

REQUIREMENTS:

• Requires a post-secondary diploma/degree from a recognized college/university program in business or general accounting
• Requires a minimum of one (1) year of related experience ideally working in Accounts Payable.
• Excellent organizational and time management skills for processing a variety of payments in a high transaction environment and able to prioritize workload and function under pressure in order to meet weekly and monthly deadlines.
• Good working knowledge of accounting principles including an understanding of the complete purchasing, payable and payment cycles.
• Excellent computer skills including good knowledge of MS Word and MS Excel.
• Sound oral and written communication skills.
• Strong interpersonal and teamwork skills.
• Excellent customer service skills and demonstrated experience in dealing with the public in person, by telephone and e-mail in a courteous, pleasant, professional, and effective manner.

PREFERRED REQUIREMENTS:

• Experience in Hospital Accounts Payable
• Knowledge of Hospital commodity tax regulations, and purchasing and payment protocols
• Knowledge/experience with Meditech, hospital accounting systems or other ERP accounting applications

• The Accounts Payable Clerk is the primary point of contact in Financial Services regarding the Hospital’s payments for trade vendors, expense reports and other payments. The position is an integral team member of Financial Services working with the Hospital’s vendors and various internal stakeholders.
• Ensuring timely review, reconciling and processing of Hospital’s payments for trade vendors, expense reports, physician payments and other payments.
• Taking appropriate action on any payment and vendor statements discrepancies and inquiries.
• Responsible for cafeteria, gift shop, lottery and volunteer cash management functions done within Finance.
• Perform monthly routines including accruals for any unprocessed invoices, packing slips, purchase orders, processing any general ledger (GL) corrections, uploading daily accounts payable (AP) batches to the GL, and reconciling the AP sub-ledgers to the GL.
• Provide administrative support
• Responsible for processing payments of trade vendors, cheque requisitions and employee expenses, including matching invoices to purchase orders, reviewing invoices, entering code charge distribution to appropriate cost centres/departments and ensuring proper signing authorities per Hospital policy.
• Responsible for taking appropriate action with respect to invoice discrepancies to ensure accurate accounting and payment.
• Responsible for setting up, modifying, and verifying vendor information (name, address and bank information).
• Responsible for entering accruals for any unprocessed invoices, packing slips and POs to facilitate the month end process.
• Responsible for assisting with month-end journal entries, including manual AP entries, as well as monthly prepaid and deferred charges.
• Reconciling the AP sub-ledgers to the GL.
• For annual interim and year-end audits responsible for providing AP reports and addressing related audit queries.
• Preparing expense and consultant reporting as required by the Broader Public Sector Accountability Act (BPSAA) throughout the year.
• Responsible for regularly and accurately filing invoices, cheque requisitions and expense reports.
• Demonstrate QCH values: collaboration, accountability, innovation, and respect