WELCOME TO SWISSÔTEL CHICAGO

Swissôtel Chicago is a luxury 4 star/4 diamond hotel with 662 rooms and suites located in the heart of downtown Chicago. Inspired by our brand pillar, Vitality, our Swissôtel Chicago family is united by a common vision to re-engage, re-inspire and re-vitalize our commitment to delivering quality service, building quality relationships and living quality lives.
At Swissôtel Chicago, we put the emphasis on our people. We are extremely proud of our Vitality initiatives and offer a variety of wellness programs for our Colleagues, who – in turn – aspire to bring quality of life into our guests’ lives. Our goal is to provide a motivating and rewarding environment that attracts talented individuals who wish to develop their careers within a culture that values creativity and innovation in order to execute winning results aligned with our Vitality vision. Through our initiatives and Vitality culture, we have been named a Top Workplace by the Chicago Tribune for 8 years in a row!
Be Bold, Be Inspired, Be You.
Job Description

The main responsibilities and tasks of this position are as listed below, but not limited to these:

• To consistently offer professional, friendly and engaging service
• To review invoices and check requests, matching invoices to check requests
• To set invoices up for payment
• To process check requests and prepare and process accounts payable checks
• To ensure reconciliation of payments
• To monitor accounts to ensure payments are up to date and resolve any invoice discrepancies
• To work closely with the Purchasing & Receiving department to ensure accurate invoicing of goods received
• To ensure vendor files are up to date
• To correspond with vendors and respond to inquiries
• Collect & record all cash transactions in the hotel
• Code and input invoices into the hotel’s accounting system in a timely and accurate manner
• Maintain vendor files and manage W-9 forms and tax information
• Assist in month-end closing by providing supporting documentation
• Ensure compliance with internal controls, hotel policies, and accounting standards
• Other duties as assigned

Qualifications

• 1 year in related and/or equivalent hospitality experience
• Bachelor’s Degree or 2-year degree from accredited university preferred
• Strong administrative skill set
• Working knowledge and experience preferred with Microsoft office – word, excel, PowerPoint along with Opera Property Manager.
• Professional, polished with exceptional organizational skills
• Proven analytical skills
• Task minded to follow policies and procedures
• Strong attention to detail and numerical skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to maintain accuracy under pressure.

Additional Information

• To consistently offer professional, friendly and engaging service
• To review invoices and check requests, matching invoices to check requests
• To set invoices up for payment
• To process check requests and prepare and process accounts payable checks
• To ensure reconciliation of payments
• To monitor accounts to ensure payments are up to date and resolve any invoice discrepancies
• To work closely with the Purchasing & Receiving department to ensure accurate invoicing of goods received
• To ensure vendor files are up to date
• To correspond with vendors and respond to inquiries
• Collect & record all cash transactions in the hotel
• Code and input invoices into the hotel’s accounting system in a timely and accurate manner
• Maintain vendor files and manage W-9 forms and tax information
• Assist in month-end closing by providing supporting documentation
• Ensure compliance with internal controls, hotel policies, and accounting standards
• Other duties as assigne