Accounts Payable Clerk at Haddad Plumbing & Heating

Newark, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

60000.0

Posted On

08 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Verification, Invoice Processing, Purchase Order Validation, Vendor Statement Reconciliation, Tax Exemptions, Credit Management, Vendor Inquiries, Report Preparation, Payment Processing, Credit Card Reconciliation, Bank Reconciliation, Accounting Principles, Microsoft Office Suite, SAGE 100, Organizational Skills, Communication Skills

Industry

Construction

Description

Responsibilities Verify and enter invoices into Sage Review and process of all invoices and packing slips for appropriate documentation and payment. Validation of invoices and packing slips against purchase orders. Validation of materials received vs. purchase order and process discrepancies accordingly. Acts as liaison between bookkeeping department, purchasing department and warehouse. Reconciliation of monthly vendor statements. Ensure all tax-exempt jobs are properly invoiced. Ensure all invoices match packing slip and purchase order pricing and quantity. Manages and processes all credits on accounts. Answer all vendor inquiries. Prepares weekly reports for the Finance Manager and CFO of all payables due. Weekly meeting with Finance Manager and CFO for payment schedules Prepares checks and payments to be sent to vendors. Ensure all overhead bills are paid promptly. Reconciles credit cards. Dispute charges that are unidentified or seek information from Finance Manager and CFO for any charges without receipt. Manage credit card log, ensure all documentation is complete and appropriate approvals are made and ensure copies of receipts are provided. Reconcile bank accounts. Required Education and Experience Strong grasp of basic accounting principles. Proficient in Microsoft Office Suite; SAGE 100 experience is a plus. Strong organizational skills, including multitasking and time-management. Excellent written and verbal communication skills. Strong interpersonal skills; capable of working independently and collaboratively. Enthusiastic about learning and advancing within the company. High attention to detail and quick retention of new information. Punctual and dependable. Preferred Education and Experience Associate’s degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience. Bilingual in Spanish or Portuguese.

Responsibilities

The Accounts Payable Clerk is responsible for verifying, entering, and processing all invoices and packing slips against purchase orders, ensuring proper documentation and payment execution. This role also involves reconciling monthly vendor statements, managing credits, handling vendor inquiries, and preparing weekly payable reports for management.