About Houston Landscapes
Houston Landscapes is a leader in sustainable and innovative landscaping and construction solutions in British Columbia. With a commitment to excellence, we consistently deliver projects that are safe, functional, and built to the highest standard. Our success is deeply rooted in maintaining a proactive safety culture and fostering leadership at every level.

POSITION OVERVIEW

The Accounts Payable Clerk is responsible for the timely processing of approved, job costed vendor invoices, credit card and gas card receipts and expense reports to support the accurate presentation of monthly financial statements. In addition, the Accounts Payable Clerk is responsible for maintaining excellent vendor relations, semi-monthly and ad-hoc cheque processing, vendor statement reconciliations and month-end reporting.

REQUIRED QUALIFICATIONS

Education

• Bachelor’s degree or diploma in accounting would be considered an asset.

Experience

• Minimum 2 years accounts payable.
• Previous experience in construction or job costing environment would be considered an asset.
• Previous experience with an ERP system (preferably Pro-Contractor) would be considered an asset.

General

• Strong with MS Office Suite (Excel, Word, Outlook).
• Focus on high quality work including a strong attention to detail.
• Excellent communication skills (oral and written).
• Highly organized.
• Ability to meet deadlines and manage multiple priorities.

Financial:

• Manage collection and sorting of invoices received through the email and mail.
• Code overhead invoices with appropriate GL account and give to Controller for approval.
• Circulate invoices to Project Managers for approval. Follow-up for return and check coding.
• Enter approved, job coded invoices, gas receipts, credit card receipts and employee expense claim forms into ProContractor in an accurate and timely fashion.
• Prepare bi-weekly vendor payment listing for review by controller based upon Vendor Commitment Log, early-payment and AP aging.
• Process cheques/EFTs/credit cardf payments bi-weekly and on an ad-hoc basis as directed by the Controller.
• Respond to vendor enquires within 48 hours and escalate to the appropriate manager as required.
• Reconcile vendor statements on a monthly basis.
• Reconcile credit card and gas card accounts on a monthly basis. Follow-up with cardholders to resolve missing receipts and other issues.

Meetings:

• Prepare for and attend monthly 1 on 1 with your manager

General

• Maintain AP vendor files in good order.
• Assist in the preparation of working papers for month-end and year-end.
• Prepare ad-hoc vendor analysis reports as required.
• Other tasks as may be assigned from time to time.