Accounts Payable Clerk II at Lewis Machine & Tool Co

Eldridge, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Three Way Match Verification, Vendor Management, ACH, Wire Transfers, Check Processing, Petty Cash, Expense Report Reconciliation, Vendor File Maintenance, Statement Reconciliation, General Accounting Principles, Internal Controls, Month End Close, Year End Close, 1099 Reporting, Record Keeping

Industry

Defense and Space Manufacturing

Description

Description LMT Defense needs your help moving our company forward in the firearm industry. If you are looking for a position that is fast paced, with competitive benefits, flexible work schedules, and a thriving work environment that has plenty of opportunities for advancement, LMT Defense is the perfect company for you. Below are the preferred skills, duties, and responsibilities you will have performing as our Accounts Payable Clerk II. BASIC FUNCTION: The primary function of the Accounts Payable Clerk II is to ensure the efficient and accurate management of vendor payments while upholding strong financial controls and compliance standards. This role plays a key part in supporting financial operations through effective invoice handling, reconciliation, and payment processing with little oversight. DUTIES & RESPONSIBILIES: Process vendor invoices accurately and timely using the company’s accounting/ERP system. Perform three way match verification (purchase order, receiving documentation, and invoice). Review, validate, and process high volume invoices in accordance with company policies and internal controls. Monitor and capture early payment discount opportunities when applicable. Facilitate vendor payments, including ACH, wire transfers, and check processing. Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls. Record, verify documentation for, and distribute petty cash following established company procedures. Reconcile employee expense reports and ensure compliance with company policy. Maintain complete and accurate vendor files, including W 9s, ACH authorizations, and tax identification documents. Reconcile vendor statements regularly and proactively resolve discrepancies or aging balances. Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive relationships. Answer and direct incoming telephone calls in a professional manner, representing the company positively. Maintain and reconcile accounts payable ledgers to ensure accuracy of financial records. Support month end and year end close processes, including accruals and reporting assistance. Assist in the preparation and support of annual 1099 reporting. Maintain organized digital and physical records in accordance with company retention policies. Assist internal and external auditors by providing documentation, transaction details, and required support. Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls. Protect the confidentiality of company and financial information at all times. Follow all company policies, procedures, and internal guidelines. Identify opportunities for process improvements to enhance efficiency, accuracy, and workflow. Support cross functional departments with AP related inquiries and tasks as needed. Participate in ongoing training and operational improvement initiatives. Perform other related duties as assigned. MEASURES OF PERFORMANCE Consistently process invoices with minimal errors, ensuring proper three-way matching and compliance with internal controls. Meets or exceed deadlines for invoice processing, vendor payments, statement reconciliations, and month-end department requests. Demonstrates professionalism and effectiveness in resolving vendor inquiries, discrepancies, and internal department requests. Maintains complete, organized, and compliant financial records while adhering to company policies, retention guidelines, and audit requirements. Actively identifies workflow efficiencies, recommends improvements, and supports ongoing enhancements to AP systems and procedures. *LMT Defense is an Equal Opportunity and Affirmative Action Employer LMT Defense is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. *Drug-Free Workplace In accordance with policies and applicable state laws, LMT Defense provides for a drug-free workplace. Therefore, all applicants seeking employment with LMT will be subject to drug testing as a condition of employment. Requirements Required: High school diploma, GED, or equivalent required. Required: Associate degree in Accounting or Business; Bachelor’s degree preferred. Three (3) or more years of Accounts Payable or general accounting experience. Proficiency in accounting software/ERP systems and Microsoft Office (Excel required). Ability to review, match, validate, and process invoices accurately and efficiently. Ability to reconcile accounts payable ledgers and maintain accurate payment records. Ability to maintain confidentiality of financial and company information. Must be able to operate computers, telephones, and standard office equipment. Must be able to sign and abide by the Company’s employee manual and confidentiality agreement. Successful completion of a background check, physical job assessment, and drug screening required. SKILLS & COMPENTENCIES Excellent written and verbal communication skills with strong attention to detail and accuracy. Strong organizational and time management skills, with the ability to prioritize multiple tasks. Working knowledge of basic accounting principles and internal controls. Professional demeanor with the ability to work cross functionally with external partners, internal staff, and all levels of management. Willingness to participate in ongoing training and support continuous process improvement initiatives.

Responsibilities

The primary function is the efficient and accurate management of vendor payments, involving processing high-volume invoices, performing three-way matching, and facilitating various payment methods with minimal oversight. This role also includes maintaining accurate vendor files, reconciling statements, and supporting month-end closing processes.