TITLE: Accounts Payable Clerk
FLSA Classification: Non-Exempt
Department: Accounting
Rev Date: 6.25.2025
Reports to: Full Charge Bookkeeper

POSITION SUMMARY:

Compiles and maintains accounts payable records in accordance with Insco’s accounting procedures.

JOB KNOWLEDGE, SKILLS, AND ABILITIES:

• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
• To perform this job successfully, an individual should have knowledge of accounting software; Inventory software; Order processing systems; Spreadsheet software and MS Office Suite, P21.
• Excellent written and oral communication skills.
• Ability to work independently.
• Excellent mathematical skills. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, to create and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent plus 2-3 years of previous accounts payable experience.
• Associates’ degree or equivalent from two-year College or technical school preferred
• Knowledge of 3-way match
• Excel skills a plus

Physical Demands:

• Required to lift up to 35 lbs.
• Must be able to sit/stand up to 8-10 hours per day
• Regularly required to sit, stand, bend, reach, and move about the facility.
• May be subject to sitting for long periods of time to perform job scope.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes accounts payable for inventory items, matching PO’s to items received
• Prepares weekly check runs, ACH, Wire, and EPAY Vendor payments
• Works with purchasing on new vendor applications
• Manages all Vendor Calls, Manages A/P Inbox Daily.
• Reconciles Vendor Statements to Invoices received
• Manages Sponsorship/Contingency payouts to all Vendors.
• Checks and approves all vouchers for payment.
• Prepare invoice deduction notices, as necessary.
• Audits freight bills against freight manifests.
• Answers all vendor inquiries.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Files documents on a weekly basis.
• Prints all accounts payable reports and maintains all accounts payable files, paper & electronically
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Assists with special projects as necessary.
• Will be required to perform other duties as requested, directed, or assigned.