Accounts Payable Clerk at Worcester Art Museum

Worcester, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Sep, 26

Salary

22.0

Posted On

17 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Financial Record Keeping, Vendor Reconciliation, Spreadsheets, Sage Intacct, ERP Software, Nonprofit Accounting, Data Entry, Professional Communication, Time Management, Problem Solving

Industry

Museums;Historical Sites;and Zoos

Description

Description The Worcester Art Museum is seeking a dependable and detail-oriented Accounts Payable Clerk to support the day-to-day financial operations that keep the Museum running smoothly. This part-time role is well suited to someone who enjoys organized, process-driven work, takes pride in accuracy, and is comfortable managing multiple tasks in a collaborative environment. If you appreciate behind-the-scenes work that has a tangible impact, this could be a strong fit. Reporting to the Finance Manager, the Accounts Payable Clerk is responsible for processing invoices, preparing payments, and maintaining accurate financial records. The role involves reviewing and coding invoices, coordinating payment schedules, reconciling vendor statements, and responding to internal and external inquiries. The work requires close attention to detail and consistency, while also allowing for problem-solving when discrepancies arise or information is incomplete. This position is both structured and dynamic. While many tasks follow established processes, priorities can shift based on deadlines, vendor needs, or month-end activities. The ideal candidate is organized, steady, and able to balance routine work with timely follow-up and communication. You’ll work closely with colleagues across departments and build professional relationships with vendors, helping ensure payments are accurate and handled on time. We’re looking for someone who values accuracy, accountability, and clear communication. This role requires discretion when handling financial information, strong organizational skills, and comfort working both independently and as part of a team. Familiarity with accounting systems and spreadsheets is helpful, but just as important is a willingness to learn and engage with established processes and tools. This is a part-time, on-site position based at the Worcester Art Museum and offers an opportunity to build experience in nonprofit finance while contributing to an institution dedicated to connecting people, cultures, and communities through the experience of art. Position Title: Accounts Payable Clerk Employment Type: Part-time, Non-Exempt Department: Finance Division: Financial Reports to: Finance Manager Supervisory Responsibilities: None Salary Range: $20-$22 hourly Requirements Key Requirements: Strong attention to detail and accuracy when reviewing and entering financial data Comfort using spreadsheets and learning accounting or financial systems Ability to manage multiple tasks, prioritize work, and meet deadlines Clear, professional communication skills for working with vendors and colleagues Experience with Sage Intacct or similar ERP/accounting software preferred Nonprofit accounting experience preferred but not required Associate degree in accounting, 1-3 years of accounts payable, bookkeeping, or accounting support experience, or equivalent combinations of education and relevant experience. About WAM The Worcester Art Museum connects people, communities, and cultures through the experience of art. Our wide-ranging exhibitions tell global stories—from art made thousands of years ago to works being created today. The Museum’s collection of nearly 40,000 objects, assembled since its opening in 1898, provides a foundation to connect visitors of all ages with art, artists, and the ideas they spark. With strong ties to both our local community and the international art world, the Worcester Art Museum is an essential cultural venue for Central Massachusetts and beyond. Inclusion, Diversity, Equity, and Accessibility at WAM: At WAM we are committed to building a diverse environment, one where staff feel a sense of belonging, and are valued for their contributions and the perspectives they bring. Please visit our Mission, Vision, and Values page to learn more. The Museum is an equal opportunity employer committed to diversity.

Responsibilities

The Accounts Payable Clerk is responsible for processing invoices, preparing payments, and maintaining accurate financial records. This includes reviewing and coding invoices, reconciling vendor statements, and coordinating payment schedules.