ACASS, a leading provider of international business aviation support solutions is looking for a motivated, results-driven, and proactive Accounts Payable Coordinator to join our Finance team in Shannon, Ireland. If you are interested in building your career and being part of a dynamic and growing organization, we want to hear from you!
Reporting to our Finance Manager, the Accounts Payable Coordinator is a key member of our finance team responsible for updating, reconciling, and processing vendor invoices in a quick, accurate, and efficient manner.
Based in our Shannon, Co. Clare office, in this full-time role, you will enjoy a competitive salary, private health insurance and pension, the potential for flexible working arrangements, on-going training, and significant opportunities to develop in a progressive and fast-growing company.
Responsibilities
· Review and verify the accuracy and validity of vendor invoices, credit notes, and related financial documents.
· Ensure all invoices and financial documents are properly approved in accordance with company policies.
· Match invoices to corresponding purchase orders and supporting documentation.
· Accurately enter approved invoices and credit notes into the ERP system.
· Reconcile vendor accounts regularly to ensure accuracy and resolve discrepancies.
· Investigate and resolve invoice disputes in collaboration with vendors and internal departments.
· Respond promptly to vendor inquiries, coordinating with relevant teams as needed.
· Accurately attribute costs to the appropriate aircraft and client for rebilling and cost allocation.
· Process and reconcile employee credit card transactions; prepare supporting documentation for VAT compliance.
· Prepare and enter revenue invoices into the ERP system in coordination with the billing function.
· Provide occasional support with VAT-related tasks, such as preparing documentation or reconciling relevant transactions, as required.
· Monitor and manage the Accounts Payable inbox to ensure prompt response and efficient workflow.
· Provide ad-hoc support to the Accounts Receivable function, including issuing and following up on client invoices when needed.
· Assist with month-end closing activities, including reconciliations, accruals, and reporting.
· Support the finance team with other administrative or project-based tasks as required.
Qualifications
· High degree of accuracy, attention to detail, and strong organizational skills.
· Ability to work under pressure with a high invoice volume and tight deadlines.
· Excellent interpersonal skills and ability to work effectively in a team environment.
· Self-motivated and able to work autonomously and efficiently set and follow priorities.
· Resourceful and analytical with the ability to identify and resolve issues quickly.
Requirements
· Accounting Technician (ATI) qualification or similar; a diploma or degree in accounting or finance is an advantage.
· Demonstrated experience in an Accounts Payable or finance-related role.
· Strong understanding of accounting principles and AP/AR processes.
· Experience working with an ERP system; proficiency in Microsoft Dynamics 365 Business Central or similar is an asset.
· Proficiency in Microsoft Office Suite, particularly Excel (e.g., using formulas, pivot tables, data analysis).
· Excellent attention to detail and organizational skills.
· Ability to manage high volumes of data and meet tight deadlines in a fast-paced environment.
· Strong communication and interpersonal skills; able to work both independently and within a team.
· All applicants must have the right to live and work in Ireland.
About ACASS
ACASS is a worldwide provider of best-in-class corporate and private aviation support services, including aircraft management, charter, flight crew staffing, and aircraft sales. Since 1994, ACASS has supported a global client base that includes heads of state, VIPs, and Fortune 500 corporations.
With Headquarters in Montreal, Canada, and offices in Shannon Airport and Farnborough in the UK, we have a great team of dedicated and passionate professionals with decades of commercial and private aviation experience. We offer a fast-paced, dynamic, and multi-cultural work environment that is friendly, positive, professional, and service-driven. The organizational culture is characterized by energy, respect, collaboration, authenticity, pride, and a very strong sense of team and community. More than just geared to customers, ACASS’s slogan OWN YOUR JOURNEY® also applies to team members who can realize their full career potential in an inspiring work environment they are proud of.
ACASS embraces diversity, equality and inclusivity in the workplace and is committed to employment equity. Our goal is to attract, develop and retain highly talented team members from diverse backgrounds, including women, people with disabilities, Aboriginal peoples and visible minorities.
Job Types: Full-time, Permanent

Benefits:

• Company pension
• On-site parking
• Private medical insurance

Schedule:

• Flexitime

Work Location: In person
Reference ID: ACASSIrelandAccounts_Payable
Expected start date: 02/06/202

Please refer the Job description for details