Accounts Payable Coordinator at BETA Group, Inc.

Lincoln, Rhode Island, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

78000.0

Posted On

21 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Goal-Driven, Organized, Reliable, Customer Service, Communication Skills, Process Improvement, Time Planning, Initiative, Team Player, Attention To Detail, Compliance, Prioritization, Vendor Management, Expense Reporting, General Ledger Analysis

Industry

Civil Engineering

Description

Description BETA Group, Inc. is seeking an Accounts Payable Coordinator for our growing Engineering firm. The candidate for this opportunity should be detail-oriented, goal-driven, organized, and reliable. The new team member should possess superior internal/external customer service and communication skills. We welcome contributors that emphasize enhancing and streamlining processes. BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We search for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees. Responsibilities: Maintain all accounts payable invoices to include downloading invoices from websites, collecting invoices received through email and physical mail and file in designated areas Upload invoices to Vantagepoint and submit to managers for approval in a timely manner Accurately review and code invoices and post in a timely manner Review all check requests to ensure all required signatures have been obtained by requester and appropriate back up paperwork is attached before entering in VP and processing the check Prepare all accounts payable checks according to company policies and procedures Coordinate with manager to initiate electronic payments to vendors as appropriate and when necessary Mail accounts payable checks with appropriate supporting documentation immediately after receiving signed checks Prepare monthly sales use tax calculation and coordinate with Manager to ensure timely filing and payment Maintain accurate vendor files including, obtaining a W-9 from all new vendors and updated W-9 where necessary, ensure subcontract agreements and COI’s are attached to vendor file accordingly Review 1099 reports for vendor status accuracy and process 1099s annually by the deadline Monitor all vendor communications and research and facilitate timely action as needed Review and process employee expense reports Review and process company vehicle logs monthly Review and process company paid credit card expense reports Analyze GL accounts and related expense activity for planning and budgeting purposes Assist with document requests for annual company audits Maintain knowledge of acceptable accounting practices and procedures Lead the development and implementation of new processes to support strategic initiatives Cross train on other accounting functions as needed Recommend operational efficiencies to manager Perform additional duties as assigned Growth Opportunities: BETA encourages and promotes employee advancement and career development Leads to potential advancement to more senior positions Keys for Advancement: Continued education Attend training seminars Location: Preferred location is BETA’s Lincoln, RI office. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week. Requirements Required Experience/Skills: 5 to 8 years of accounting or related experience Proficient in Microsoft Applications (Teams, Word, Excel, Outlook) Must be an organized self-starter, effective time planner, and results oriented Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures Able to Organize and Prioritize Assignments Ability to interact and work directly with all levels within the company, from staff level to Senior Vice Presidents, CFO and President Must be able to stand or sit for long periods of time Must have a valid driver’s license and reliable transportation Preferred Experience/Skills: Associate or Bachelor’s degree in accounting, finance, or related field Experience with Deltek Vantagepoint or Vision Experience with project-based accounting

Responsibilities

The Accounts Payable Coordinator will maintain all accounts payable invoices, including downloading, coding, and submitting them for timely approval and payment processing via check or electronic transfer. Key duties also involve managing vendor files, preparing monthly sales use tax calculations, reviewing 1099 reports, and processing various expense reports.