Accounts Payable Coordinator at Commercial Express HVAC LLC

Sterling, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Purchase Order Matching, Accounting System Entry, Payment Processing, Vendor Reconciliation, Discrepancy Investigation, Vendor Communication, Subcontractor Documentation, 1099 Preparation, Credit Card Statement Reconciliation, Use Tax Calculation, Confidentiality, Attention To Detail, Time Management, Organization

Industry

Construction

Description

Description Numbers matter—but people matter more. At Commercial Express HVAC, we’re looking for an Accounts Payable Coordinator who understands that behind every invoice is a relationship, a project, and a team working to keep things running smoothly. If you’re someone who notices the details others miss, enjoys solving problems, and takes pride in keeping financial operations organized and accurate, you might be exactly who we’re looking for. Why This Role Matters Our Accounts Payable Coordinator helps keep our business moving. You’ll ensure vendors are paid accurately and on time, support our accounting operations, and help maintain strong partnerships with the companies that support our work. This role is perfect for someone who enjoys structure, values accuracy, and likes being the person who keeps everything on track. What You'll Do Your work will keep our financial operations running smoothly. Day to day, you will: Review and process vendor invoices with a strong focus on accuracy Match invoices with purchase orders and properly code them in our accounting system Prepare and process payments, including printing and mailing checks with documentation Reconcile vendor statements and investigate discrepancies Communicate with vendors and internal teams to answer questions or resolve issues Assist with subcontractor documentation needed for annual 1099 preparation Reconcile company credit card statements Calculate and generate use tax when required Maintain strict confidentiality of financial and company information What Makes Someone Successful in This Role We’re looking for someone who is reliable, organized, and comfortable managing details without losing sight of the bigger picture. You’ll likely thrive here if you: Enjoy working with numbers and systems Take pride in accuracy and organization Communicate clearly and professionally Can manage multiple tasks and deadlines Are comfortable working independently but also enjoy being part of a team Requirements Experience We’re Looking For Required: High school diploma or equivalent At least 2 years of Accounts Payable or related accounting experience Strong attention to detail and time management skills Comfort using accounting systems and general business software Preferred: Experience calculating or generating use tax Familiarity working with subcontractors and preparing 1099 documentation What You’ll Get in Return We believe people do their best work when they feel supported and valued. Our benefits include: Competitive pay Medical, dental, and vision insurance Life insurance and short- and long-term disability coverage 401(k) with company match Paid holidays and paid time off Employee referral bonus program Company-sponsored events and team gatherings A Little About Us Commercial Express HVAC is a growing company built on teamwork, accountability, and doing the job right the first time. We’re proud of the work we do and the people who make it possible. If you’re looking for a role where your attention to detail truly makes a difference, we’d love to meet you.

Responsibilities

The Accounts Payable Coordinator will review and process vendor invoices, ensuring accuracy by matching them with purchase orders and coding them correctly in the accounting system. Responsibilities also include preparing and processing payments, reconciling vendor statements, and communicating with vendors and internal teams to resolve issues.