Accounts Payable Coordinator II at ICAT LOGISTICS INC

Jersey City, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

26.92

Posted On

09 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Data Entry, Attention To Detail, Problem Solving, Customer Service, Organizational Skills, Time Management, Analytical Thinking, Teamwork, Microsoft Office, ERP Software, Communication, Process Improvement, Reconciliation, Variance Analysis, Expense Reimbursement

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Description The Accounts Payable (AP) Coordinator II is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration. Essential Duties and Responsibilities Process vendor invoices and ensure accuracy in coding, approvals, and payments Review and respond to vendor statements and payment requests Prepare weekly payment runs including checks, ACH, and wire transfers Process employee expense reimbursements in accordance with company policy Assist to research and resolve problem variances Variances are discrepancies between the amount billed and the amount expensed Work with internal departments to resolve discrepancies and obtain approvals Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices Assist with monthly AP close activities including accruals, reconciliations, and variance analysis Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual) Prepare and provide reports and updates on AP activities to management as required Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax) Other duties as assigned $23.00 - $26.92 per hour We are not accepting inquiries from recruitment agencies or third-party vendors for this position. Unsolicited outreach will not be considered. Requirements Qualifications & Skill Requirements Highschool diploma or equivalent required, further education or training a plus 4+ years of accounts payable or related office/accounting experience Strong data entry skills with high attention to detail and accuracy Ability to manage high volumes of work while meeting deadlines Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus Key Competencies Customer service orientation when working with vendors and colleagues Accuracy and attention to detail Strong organizational and time management skills Analytical thinking and problem-solving ability Team-oriented with a positive and professional attitude Desire and drive to learn and grow Understanding and responsive to situations that require a sense of urgency Consistent in follow-up and follow-through Credible with a high level of personal integrity Loyal and dedicated to the success of colleagues and team members Optimistic toward all activities, able to transmit this optimism to others Adaptive to ICAT’s core values Supervisory Responsibilities: No Travel Requirement: No

Responsibilities

The Accounts Payable Coordinator II processes vendor invoices, ensuring accuracy in coding, approvals, and payments. This role also involves assisting with monthly AP close activities and developing best practices for data entry.