Accounts Payable Coordinator

at  Nudestix

THE BRAND:

Nudestix is a global fast growing, entrepreneurial color cosmetics brand founded by beauty veteran Jenny Frankel and her two daughters, Taylor and Ally Frankel.Nudestix offers a collection of easy-to-apply, no fuss multipurpose Stix in nude shades. The brand’s motto “go nude but better” emphasizes the “less is more” philosophy of using makeup to enhance one’s unique beauty rather than covering it up.
At Nudestix, we believe in a natural look is a perfect fit for any face. We’re all born with our own unique look, so why cover it up with tons of makeup? A touch of color here and there is enough to bring out our finest features, so out with the crazy big collection and in with our minimalist makeup Stix for face, eyes and lips. In 2020, Nudestix launched Nudeskin; clean, simple, vegan powered skincare for nude-faced confidence.

AfewofNudestixAccolades…

• WWD Best Prestige Beauty Brand 2015 CEW
• Best New Indie Beauty Brand 2015 Over 20 global product awards
• 2021:LinkedInTopStart-ups: The15companiesontheRise
• Forbes: Top30under30nomination

The Opportunity
The Accounts Payable Coordinator opportunity at NUDESTIX presents a key role with direct exposure to senior leadership while managing payments, expense control, and ensuring financial compliance. Seeking a candidate with 3+ years of experience, particularly in manufacturing, the role demands hands on attitude and expertise in vendor account reconciliations, 3-way matching, and proficiency in NetSuite ERP. Your proactive leadership will be pivotal in navigating a dynamic payables landscape and contributing to NUDESTIX’s financial success in the beauty industry. As an Accountant in our Finance team, you’ll primarily lead and manage the Accounts Payable function, reporting directly to the Assistant Controller.

The Objectives of this Role

• Oversee payments and expense control, managing vendor invoices through 3-way matching.
• Issue and amend Purchase Orders as needed.
• Resolve discrepancies in purchase orders, contracts, invoices, and payments, collaborating with various departments to address inquiries and reporting requirements.
• Enforce corporate expense and travel policies, ensuring compliance with approval levels and mandatory documentation.
• Manage the Corporate Payable and Expense Reimbursement Mailboxes, seeking approvals and addressing inquiries.
• Accurately allocate expenses to accounts and cost centers, aligning with departmental budgets.
• Process timely vendor payments, actively monitoring discount opportunities.
• Weekly preparation of a 4-week payment plan, reconciling vendor accounts to statements.
• Monitor open purchase orders, promptly addressing discrepancies.
• Ensure month-end deadlines are met and all inquiries are investigated promptly and resolved.

Who You Are

• Education: Post-secondary degree in finance, commerce, or accounting.
• Experience: 3+ years in accounting or similar roles, preferably in manufacturing and strong understanding of Purchase Orders, Item Receipt & Vendor Invoicing.
• MS Office: Demonstrated experience using intermediate to advance MS Excel, creating & maintaining complex worksheets, with multiple formulas and functions including pivot tables.
• Expertise: Hands-on experience with vendor account reconciliations and a solid understanding of 3-way matching.
• Skills: Intermediate accounting skills, including basic familiarity with Accounting Standards.
• ERP Experience: Familiarity with NetSuite is preferred but exposure to similar ERP system.
• Initiative: Proven ability to take a leadership role, initiating and managing payables-related projects.

• Oversee payments and expense control, managing vendor invoices through 3-way matching.
• Issue and amend Purchase Orders as needed.
• Resolve discrepancies in purchase orders, contracts, invoices, and payments, collaborating with various departments to address inquiries and reporting requirements.
• Enforce corporate expense and travel policies, ensuring compliance with approval levels and mandatory documentation.
• Manage the Corporate Payable and Expense Reimbursement Mailboxes, seeking approvals and addressing inquiries.
• Accurately allocate expenses to accounts and cost centers, aligning with departmental budgets.
• Process timely vendor payments, actively monitoring discount opportunities.
• Weekly preparation of a 4-week payment plan, reconciling vendor accounts to statements.
• Monitor open purchase orders, promptly addressing discrepancies.
• Ensure month-end deadlines are met and all inquiries are investigated promptly and resolved