The Robert C. Byrd Clinic, on the campus of the West Virginia School of Osteopathic Medicine, is seeking a full-time Accounts Payable Coordinator.

POSITION QUALIFICATIONS:

• High school diploma or equivalent.
• One year of experience in a finance-related role is preferred.
• Must have knowledge of accounts payable and general accounting principles and procedures.
• Strong organizational abilities with excellent numerical and analytical skills.
• High proficiency in Microsoft Excel. Proficiency in MS Office and competency in computer software.

JOB REQUIREMENTS:

• Assemble, review, and verify invoices and check requests.
• Flag and clarify unusual or questionable invoice items or prices.
• Reconcile invoices to purchase orders when needed.
• Enter and upload invoices into the accounting system daily.
• Process payments in a timely manner.
• Maintain the check schedule to correspond with the supervisor on check delivery.
• Track expense and process expense reports.
• Post transactions to journals, ledgers, and other records.
• Reconcile accounts payable transactions.
• Research and resolve invoice discrepancies and issues.
• Manage incoming and outgoing mail for all clinic departments.
• Monitor and requisition office supplies to maintain adequate inventory levels.
• Maintain vendor files and track contract renewal and opt-out dates.
• Correspond with vendors and respond to inquiries.
• Assist with month-end close.
• Maintain monthly reports related to provider productivity.
• Print all accounts payable reports and maintain all accounts payable files.
• Compile and maintain verified accounts payable records.
• Complete deposits daily and reconcile within Athena.
• Perform as back-up support for the Purchasing Coordinator, including handling incoming deliveries, assisting with gathering supply requisition needs, etc.
• Act as back-up for the Billing Coordinator(s) as needed.
• Assist with Year End Audit requests.
• Other duties as assigned.

DISCLAIMER:

Job descriptions are not intended and do not create employment contracts. RCBC maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. All job descriptions have been reviewed in an attempt to illustrate the jobs functions and basic duties, in addition to ‘peripheral tasks’ or that could generally be considered ‘other duties as assigned.’ In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, experiences, qualifications, knowledge, skills and abilities have been determined to illustrate the minimal standards required to successfully perform the position.
The Robert C. Byrd Clinic (RCBC) is a Rural Health Clinic accredited by the NCQA as a Patient-Centered Medical Home - Level 3. RCBC, located in historic Lewisburg, WV, offers Quality Healthcare…Close to Home.
We are located on the campus of the West Virginia School of Osteopathic Medicine (WVSOM). As a comprehensive not-for-profit health care organization, we are committed to providing quality primary health care to the residents of the greater Greenbrier Valley and surrounding areas. In addition to serving the local communities, RCBC serves as a primary clinical training site for WVSOM students, interns, and residents. We offer a wide range of primary care services, including medical acupuncture, diabetic education, acute care, family medicine, psychology, internal medicine, osteopathic manipulative medicine, pediatric medicine, proctology, mental health, and radiology.

Perform entry-level accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions.