Accounts Payable Coordinator at Satellite Office

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, ERP Systems, Compliance Reporting, Vendor Management, Data Integrity, Analytical Skills, Problem-Solving, Process Improvement, Automation, Bank Reconciliation, Audit Support, Invoice Processing, Supplier Master Data, Credit Card Management, Tax Compliance, Construction Industry

Industry

Outsourcing and Offshoring Consulting

Description

POSITION: Accounts Payable Officer PRIMARY FUNCTION We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to manage end-to-end AP functions, compliance reporting, and vendor management. This role will play a key part in supporting daily AP operations while leading the implementation and rollout of a new automated AP software system. The successful candidate will have strong experience in ERP systems (Pronto or equivalent), proven ability to manage compliance processes, and a hands-on approach to system transition and process improvement. KEY RESPONSIBILITIES & DUTIES Accounts Payable Processing Process invoices (approximately 5-10 a day). Prepare EFT payment proposals and ensure accurate and timely bank submissions for all branches. Handle lease repayments (e.g., KHK, Scafom-rux). Support key vendor relationships, including reconciliation, administration, and monthly invoice processing (e.g., Bunnings). Supplier Master Data Maintenance Maintain supplier master data to ensure accuracy and compliance. Regularly review accounts to ensure data integrity. Expense & Credit Card Management Act as the single point of contact, reviewing data for valid tax invoices and receipts. Process travel credit card reconciliations. Manage personal expense claim processing. Compliance & Reporting Own the preparation and submission of AP compliance reports, including: Payment Times Reporting Act (biannual). Taxable Payments Annual Report (TPAR). Support commercial analysts during reviews, audits, and government portal submissions. System Transition & AP Automation Be a key user and administrator for the new AP automation software. Support process improvement initiatives, automation, and efficiency gains. Other Responsibilities Assist with bank and cash reconciliations. Provide support during audit periods. Perform manual processing as needed. Qualifications & Experience Minimum 3 years of Accounts Payable experience, with exposure to end-to-end AP functions. Background in any ERP system background (Pronto ERP experience highly preferred). Demonstrated experience transitioning systems or leading software implementation projects. Solid understanding of AP compliance requirements in Australia (AU experience preferred). Strong analytical and problem-solving skills with attention to detail. Ability to learn quickly and manage multiple priorities in a fast-paced environment. Industry background in construction or related sectors is a plus.

Responsibilities

The Accounts Payable Coordinator will manage end-to-end accounts payable functions, including processing invoices and maintaining supplier master data. They will also lead the implementation of a new automated AP software system and ensure compliance with reporting requirements.