Title: Accounts Payable & Finance Specialist
FLSA Classification: Full-Time, Non-Exempt
Location: Norwalk, CT
Onsite: Not eligible for Hybrid or Remote
Hourly Range: $24.00 - $30.00 Competitive Hourly Rate with growth potential based on experience and performance

DESCRIPTION

Servpro of Stamford, serving the Fairfield County (Norwalk, CT) area is seeking an experienced candidate to fill the role of the Accounts Payable Specialist. In this role, the successful individual will assist the Controller with accounts payable and some AR responsibilities for a multi-franchise residential and commercial mitigation business and its affiliated companies (Mitigation Reconstruction and Northeast Abatement).
The Accounts Payable & Finance Specialist is detail-oriented, highly organized, energetic, who will take the initiative to provide day-to-day accounting operations in a high volume and fast-paced office environment while maintaining a smooth operational paper flow.
As an Accounts Payable & Finance Specialist, you will be responsible for providing full bookkeeping functions to ensure the efficient operation of the Finance Department.
This position is full-time 40 hours and on-site at our Norwalk, CT Office. (Not eligible for Hybrid or Remote)

REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS:

• 4-6+ years proficiency in relevant computer software: QuickBooks Desktop and Online.
• 4-6+ years of experience in accounts receivable and general accounting.
• Knowledge of Servpro billing is a plus!
• Previous experience in a cleaning, restoration or construction industry is a plus!
• Knowledge of sales and use tax.
• Knowledge of general accounting principles and bookkeeping procedures.
• Knowledge of regulatory standards and compliance requirements.
• Excellent time management skills to prioritize and complete a wide variety of tasks throughout the day.
• Accuracy and Attention to detail is a must.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills
• Good technical aptitude working in multiple systems and softwares.
• Professional outlook with all staff, vendors, and clients.
• Capable of working in a fast-paced, and team-oriented environment.

EDUCATION

• High school diploma, required.
• Associates degree in finance or business administration, preferred.

• Complete all accounts payable tasks, including review and processing of vendor/subcontractor invoices, obtaining necessary approvals, and preparing bills for payment.
• Post all credit card charges, scan receipts and expenses to the correct general ledger accounts in QuickBooks Online (QBO) monthly.
• Track, scan and file gas receipts for each gas expense report for each department in a timely manner monthly
• Post all royalty expenses.
• Ensure that purchase orders match services receipt or invoices by reviewing the quantities and total price.
• Record and reconcile marketing lead fees in QuickBooks.
• Setup new vendors, collect COIs and W9s from vendors.
• Provide W-9 and 1099 information as needed.
• Record all purchased assets, track, and assist with depreciation of all assets monthly.
• Generate invoices in QuickBooks that match estimates as requested.
• Back-up support and allocate the correct tax rates to line items on the invoices.
• Review and confirm expense reports and other check requests.
• Reconcile vendor statements to ensure AP bills are current and accurate.
• Assist with month-end closing.
• Filing and other duties as assigned.