Accounts Payable Lead at Aston Carter

Irvine, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

38.0

Posted On

21 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Financial Controls, Problem-Solving, Accounts Payable Aging Schedule, Invoice Import, Invoice Matching, Bank Activity Update, Payment Runs, Vendor Setup, Sales Tax Entries, Credit Memos, Bank Reconciliations, Team Support, Training

Industry

Staffing and Recruiting

Description

We are seeking a detail‑driven and proactive AP Lead to oversee the AP invoice process, ensuring accurate, timely, and compliant processing of vendor invoices and approvals. In this role, you will manage the end‑to‑end workflow that controls financial data entry and authorization, safeguard process integrity, and support cross‑functional teams in maintaining a high‑performing accounts payable operation. This position is ideal for someone who thrives in a structured environment, excels at problem‑solving, and is committed to strengthening financial controls. Qualifications: Bachelors degree in accounting, finance, economics, or any other related field of study needed 3+ years of experience in full-cycle accounts payable invoice processing 1+ year as an AP lead/ manager Experience working with PO invoices Job Description: We are seeking an experienced Accounts Payable Supervisor to oversee and manage the accounts payable functions. This role involves ensuring the accuracy and timeliness of invoice processing, supporting financial operations, and providing leadership to the AP team. Responsibilities: Oversee the Accounts Payable aging schedule and ensure balances are accurate and up to date. Manage the central AP inbox and promptly route or address incoming items. Confirm successful invoice imports from Concur into Navision. Validate invoice imports from Enverus into Navision. Review, match, and post purchase-order-based invoices submitted through Concur. Update daily bank activity using Wells Fargo CEO tools. Record and reconcile all disbursements reflected in the designated payment account. Prepare weekly cash needs analysis and execute scheduled payment runs. Monitor the Concur invoice queue to ensure timely processing and resolution. Verify banking details for new vendors to support ACH payment setup. Release vendor payments through the Enverus invoice platform. Provide user support and training for the SAP Concur Invoice system. Record monthly sales tax entries and process related payments. Review and approve new vendor setup requests for accuracy and compliance. Manage return order workflows and issue credit memos when required. Obtain monthly freight carrier statements to support close activities. Assist the general accounting team with monthly bank reconciliations. Provide guidance and backup support to the AP Specialist. Participate in special projects and handle ad hoc assignments as needed. Job Type & Location This is a Contract position based out of Irvine, CA. Pay and Benefits The pay range for this position is $35.00 - $38.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Irvine,CA. Application Deadline This position is anticipated to close on Apr 3, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Accounts Payable Lead will oversee the end-to-end workflow for processing vendor invoices, ensuring accuracy, timeliness, and compliance, while managing the AP aging schedule and handling daily operational tasks like imports and payment runs. This role also involves providing user support for systems like SAP Concur and assisting the general accounting team with month-end activities.