Accounts Payable Lead at Easterseals Southern California

Tucson, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Management, Documentation, Financial Processes, Customer Service, Attention to Detail, Organizational Skills, Accounting Principles, Tax Regulations, Data Entry, Microsoft Great Plains, Communication, Team Collaboration, Cultural Sensitivity, Professional Standards, Ethics

Industry

Non-profit Organizations

Description

Description Easterseals Blake Foundation started as the Cerebral Palsy Foundation of Southern Arizona. Since then, we have expanded our services to better serve our community members. We are now one of Arizona's top providers of comprehensive behavioral health services, child welfare, and services for individuals with intellectual and developmental disabilities. We serve more than 40,000 individuals and families across 10 counties and support more than 3,700 children in Foster Care throughout Southern Arizona. Are you ready to make profound, positive differences in people's lives every day? We offer our full-time employees the following benefits: Medical, Dental and Vision Flexible Spending Account and Dependent Flexible Spending Account Health Savings Account Voluntary Life insurance Voluntary Short-term Disability insurance Critical Illness insurance Accident insurance Employer paid life insurance, long-term disability insurance, and Employee Assistance Program General Position Description: Responsibility for processing and payment of inbound invoices and employee expense reports. Essential Duties and Responsibilities: Oversees the processing of high-volume vendor invoices and check requests for payment through Stampli and Microsoft Great Plains, ensuring they have proper documentation and approval before payment. Prepares and processes accounts payable checks, Purchase Card, and EFT payments weekly. Assists with Purchase Card uploads from the bank portal to Microsoft Great Plains. Maintains vendor files and collects W9 information from the vendors for 1099 reporting. Annually prepares the 1099 vendor reports in accordance with Federal deadlines. Serves as the primary point of contact for vendors. Communicates any discrepancies or outstanding balances on vendor accounts through telephone, mail, or email correspondence. Supports the month-end and year-end closing processes, including producing AP Aging reports that are reconciled to the General Ledger. Responds to requests and prepares documentation necessary for internal and external audits. Mentors the Accounting Specialist – Payables and provides support, technical assistance, and coverage as needed. Implements and maintains systems, procedures, and policies for the accounts payable functions, to ensure adherence to company guidelines and policies. Contributes to ongoing improvements. Participates in the process of ongoing professional development and meetings. Maintains comprehensive communication among all contacts within the agency, members, and external agencies. Models professional standards and ethics in accordance with EBF Code of Conduct, Strategic Plan, Mission, and Vision. Performs other duties as assigned. Requirements Minimum Requirements High School Diploma/GED with 6 years of experience or Associate’s degree in Accounting/Business Administration with 3 years of accounts payable experience or Bachelor’s degree in accounting or Business Administration with 1 years of experience required. Not for profit experience preferred. Bilingual (Spanish) preferred. Regulatory Must be at least 18 years of age. Ability to obtain and maintain an AZ DPS Level 1 fingerprint clearance card (employer provides). Current, unrestricted AZ driver’s license with no more than two (2) minor moving violations or one (1) accident within the past three (3 years). Three (3) years of driving experience required. Must be able to pass a criminal background check. Skills/Job Knowledge/Abilities: Strong attention to detail and organizational standards. A solid understanding of Accounting Principles, Accounts Payable best practices, and financial processes. Knowledge of tax regulations, including Arizona Transaction Privilege Tax (sales tax) and IRS 1099 regulations. Possesses a high level of computer proficiency and data entry skills. Knowledge of cost allocation standards (OMB 2 CFR 200). Preferred experience with Great Plans or Microsoft Dynamics. Excellent customer service in high-volume situations. Able to establish and maintain a team atmosphere of communication and collaboration for all who reach out to the Department. Maintains professional appearance, communications, and actions. Must be self-directed and be sensitive to cultural and linguistic diversity. Possess a high level of computer proficiency. Working Conditions/Physical Requirements (with or without accommodation): Normal office environment with multiple interruptions in person and through computer and phone. May lift normal office equipment and materials up to 25lbs. Visual acuity to read information from computer screens and forms. Able to speak clearly in conversations and general communications. Hearing ability for communication in persona, phone, and/or other electronic methods. Manual dexterity for typing and writing constantly as primary function. Able to stoop, squat, reach, pull, push, stretch, ascend and descend stairs, stand and sit for long periods of time. May be required to work additional hours or days depending on circumstances. Easterseals Blake Foundation and Aviva are an Equal Employment Opportunity and Affirmative action employer that promotes a work environment of inclusion and diversity. We are committed to provide employment opportunities to all candidates based on their qualifications free of discrimination based on race, color, religion, national origin, sex (including pregnancy, sexual orientation or gender identity), age, disability, veteran status, genetic information, mental or physical disability, or any other characteristic protected by law. If you have any questions, require assistance or reasonable accommodations while seeking employment, please contact the Human Resource Department at HR@blake.easterseals.com or call 520-327-1529.

Responsibilities

The Accounts Payable Lead is responsible for processing and payment of inbound invoices and employee expense reports. This role oversees high-volume vendor invoices, prepares accounts payable checks, and maintains vendor files while supporting month-end and year-end closing processes.