Accounts Payable Lead - Office of Fiscal Services at Cherry Creek Careers

, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Workflow Coordination, Payment Processing, Vendor Management, ACH Payments, Reconciliation, Data Entry, Issue Resolution, System Implementation, Internal Controls, Auditing, Reporting, Supervisory Experience, Accounting, Problem-Solving, Communication

Industry

Primary and Secondary Education

Description

Job Title: Accounts Payable Lead FLSA Exemption Status: Non-Exempt Classification Group: Staff Support Supervising Position: Manager or designee Pay Plan: Educational Support Personnel Pay Range: Range 11 Last Updated: 02/09/2026 Pay Information [https://www.cherrycreekschools.org/Page/2906] Benefits Information [https://www.cherrycreekschools.org/domain/2323] JOB SUMMARY: Coordinate workflow and activities of the Accounts Payable (AP) Department personnel for the preparation and distribution of biweekly check and Automated Clearing House (ACH) runs. Coordinate with the Fiscal Services and Information Systems departments when there are changes to the supply chain process and/or computer systems that impact Accounts Payable payments. Counsel district personnel on all Accounts Payable issues. ESSENTIAL DUTIES AND RESPONSIBILITIES: Coordinate workflow and activities of the Accounts Payable (AP) Department personnel for the preparation and distribution of biweekly check and Automated Clearing House (ACH) runs. Coordinate with the Fiscal Services and Information Systems departments when there are changes to the supply chain process and/or computer systems that impact Accounts Payable payments. Counsel district personnel on all Accounts Payable issues. The following tasks describe the core functions of the position and represent the type of work performed. They are not intended to be an exhaustive list. Percentages and frequencies are approximate and may vary based on organizational needs. Job Task Descriptions Frequency Percentage of Time 1. Ensure the timely and accurate processing of vendor payments, employee reimbursements, and related disbursements. Perform final review of Accounts Payable transactions and coordinate corrections as needed. Daily 20% 2. Coordinate and prioritize day-to-day work activities and schedules of Accounts Payable staff to support payment cycles and workload demands. Serve as a functional lead and subject matter expert. Provide input and recommendations to the Manager regarding workflow, training needs, and operational issues. This position does not have authority to hire, discipline, or terminate employees. Daily 15% 3. Serve as a primary resource for Accounts Payable staff, district employees, and departments by responding to questions, resolving issues, and providing guidance on policies, procedures, and system use. Escalate complex or sensitive issues to the Manager as appropriate. Daily 10% 4. Maintain effective working relationships with vendors, schools, district departments, and external partners to ensure clear communication and timely issue resolution. Interact with outside creditors and auditors as assigned. Daily 5% 5. Prepare, review, and input Accounts Payable data, including vendor invoices, vouchers, and adjustments. Maintain vendor records and tables; analyze vendor statements and research discrepancies using purchase orders, invoices, invoices, and credit memo. Weekly 15% 6. Coordinate and implement specialized payment processes, including single-use account processing, payroll-related payments, garnishments, and ACH payments for healthcare providers and insurance vendors. Weekly 5% 7. Assist with month-end and year-end closing processes. Prepare reports and supporting documentation for management requests, audits, and public records requests as assigned. Monthly 5% 8. Develop, document, and recommend improvements to Accounts Payable procedures and processes to enhance efficiency, accuracy, and internal controls. Quarterly 5% 9. Participate in the testing, evaluation, and implementation of Accounts Payable and procurement system upgrades, patches, and enhancements. Collaborate with Fiscal Services, Information Systems, and software support staff as needed. Quarterly 5% 10. Support compliance with Board policies and applicable government regulations. Assist with governmental reporting requirements, including annual 1099 processing. Annually 5% 11. Assist with annual audits by preparing documentation and responding to auditor inquiries under the direction of the Manage. Annually 5% 12. Perform other duties as assigned or requested. Daily 5% TOTAL 100%% REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities. MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired. * High School Equivalency (HSE) diploma * Two (2) years of supervisory experience and experience in assistant/clerical functions, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, purchasing, or human resources * Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc. * Intermediate knowledge of Microsoft Office. * Intermediate knowledge of accounting (e.g., posting, account reconciliation, account analysis) * Intermediate mathematics skills * Intermediate critical thinking and problem-solving skills * Intermediate interpersonal relations skills * Intermediate organizational skills * Intermediate analytical skills, including the use of spreadsheets * Intermediate verbal and written communication skills * Ability to word process * Ability to operate a ten-key adding machine. * Ability to operate relevant software packages (e.g., purchasing, accounting, educational) * Ability to work alone and collaboratively with others * Criminal background check and fingerprinting required PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Work location is subject to change to meet the requirements of the organization * Light work strength level (lifting or carrying up to 25 pounds) * Primarily works indoors * Typically a moderate noise level * Sedentary work. * Occasional bending, reaching, climbing, and lifting. * Eye/hand coordination (e.g., typing, ten key). * Concentrated reading/writing/mathematics. * Ability to hear and speak. * Visual concentration, depth perception, and ability to adjust focus. * Normal office environment. DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered. * Experience working in the public sector, specifically public education * Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds * Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement * Associate’s degree or some college * Public accounts payable experience * Experience leading personnel

Responsibilities

This role coordinates the workflow and activities of Accounts Payable personnel, focusing on the preparation and distribution of biweekly checks and ACH runs. The lead also counsels district personnel on all Accounts Payable issues and coordinates with other departments regarding system or process changes impacting payments.