Accounts Payable Manager at Avion Hospitality Employee Services LLC

Plano, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable Management, Team Leadership, Month-end Close, Vendor Management, Internal Controls, Process Improvement, Financial Analysis, 1099 Reporting, M3 Accounting, Foodbuy, OneSource, Paymerang, Expensify, Microsoft Excel, Multi-entity Accounting, Hospitality Finance

Industry

Hospitality

Description

Description Avion Hospitality is seeking an experienced and collaborative Accounts Payable Manager to lead our centralized Accounts Payable function supporting a growing portfolio of more than 40 Marriott, Hilton, and Hyatt hotels across the United States. Reporting to Corporate Finance leadership, this role is responsible for overseeing the complete invoice-to-payment lifecycle while ensuring timely vendor payments, strong internal controls, process consistency, and exceptional customer service for both internal and external stakeholders. The Accounts Payable Manager will lead a team of AP professionals, champion process improvements, and help scale our finance operations as Avion continues its growth. If you thrive in a fast-paced, multi-entity hospitality environment and enjoy building efficient processes, developing people, and driving operational excellence, we'd love to meet you. What You'll Do Accounts Payable Operations Lead the full-cycle accounts payable process across all managed hotels, including invoice receipt, coding, approval routing, payment processing, and vendor communication. Ensure timely, accurate, and compliant payment processing while maintaining exceptional service for hotel teams and vendors. Monitor AP aging, payment schedules, and cash management priorities across multiple entities. Own the month-end Accounts Payable close process, including accruals, reconciliations, open-item reviews, and cutoff accuracy. Systems & Process Leadership Serve as the business owner for the M3 Accounts Payable module, Foodbuy procurement platform, OneSource invoice management system, Paymerang payment platform, and Expensify expense reporting system. Partner with Finance, Operations, IT, and third-party vendors to improve workflows, resolve system issues, and maximize system capabilities. Drive automation, standardization, and continuous improvement initiatives that improve efficiency, accuracy, and scalability. Develop, maintain, and continuously improve Accounts Payable Standard Operating Procedures (SOPs). Team Leadership Lead, coach, and develop a high-performing Accounts Payable team. Assign and balance hotel portfolios while monitoring workloads and performance. Provide ongoing coaching, performance feedback, and professional development opportunities. Foster a culture of accountability, collaboration, continuous improvement, and outstanding customer service. Compliance & Internal Controls Maintain vendor master data integrity, including vendor onboarding, W-9 collection, and periodic vendor audits. Ensure accurate 1099 reporting and year-end compliance across all managed entities. Maintain strong internal controls, approval workflows, and segregation of duties. Support corporate, ownership, and external audit requests. Hotel Transitions & Business Partnership Lead Accounts Payable activities for new hotel transitions, including system implementation, workflow configuration, vendor migration, onboarding, and training. Serve as the primary escalation point for hotel Controllers, General Managers, vendors, procurement partners, and internal departments regarding Accounts Payable matters. Partner closely with Accounting, Treasury, Operations, Procurement, and hotel leadership to deliver a seamless AP experience across the organization. Requirements What We're Looking For Bachelor's degree in Accounting, Finance, Business, or a related field (or equivalent professional experience). Five or more years of progressive Accounts Payable experience, including at least two years in a supervisory or management role. Hospitality, hotel management, or multi-property/multi-entity accounting experience strongly preferred. Experience with M3 Accounting, Foodbuy, OneSource, Paymerang, and Expensify is highly desirable. Strong understanding of Accounts Payable best practices, internal controls, vendor management, and month-end close procedures. Working knowledge of 1099 reporting, sales and use tax fundamentals, and financial compliance. Advanced Microsoft Excel skills with the ability to analyze high-volume financial data. Proven ability to improve processes, implement operational efficiencies, and leverage technology to enhance performance. Excellent organizational, communication, and leadership skills with the ability to prioritize competing deadlines in a fast-paced environment. A collaborative leader who values accountability, continuous improvement, and delivering exceptional support to internal and external customers.

Responsibilities

Lead the full-cycle accounts payable process and team for a large portfolio of hotels, ensuring timely payments and strong internal controls. Oversee the administration of AP software systems and drive operational efficiencies through automation and standardized procedures.