Accounts Payable Manager at William Paterson University

Wayne, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

84016.0

Posted On

29 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Tax Compliance, Financial Reporting, Customer Service, Analytic Thinking, Organizational Skills, MS Office, ERP Systems, Interpersonal Skills, Policy Development, Data Analysis, Vendor Management, Team Management, Process Improvement, Attention to Detail, Communication Skills

Industry

Higher Education

Description

Thank you for your interest in working at William Paterson University. The Associate Director, Accounts Payable ensures that the accounts payable and the University's financial obligations are met efficiently. Oversees all tax-related processes, like the 1099 tax information. Tracks the Universities financial expenditures, maintains a database and provide reports. Develops and recommends goals, policies and procedures with which to effect unit operations. Manages the Accounts Payable Staff. Establishes and maintains liaison working relationships the University Community, external Vendors and various agencies. William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award. Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond. Job Summary The Accounts Payable Manager ensures that the accounts payable and the University's financial obligations are met efficiently. Oversees all tax-related processes, like the 1099 tax information. Tracks the Universities financial expenditures, maintains a database and provide reports. Develops and recommends goals, policies and procedures with which to effect unit operations. Manages the Accounts Payable Staff. Establishes and maintains liaison working relationships the University Community, external Vendors and various agencies. Major Duties and Responsibilities Develops and recommends goals, policies and procedures for accounts payable operations. Supervises the activities of the program or unit; evaluates goals, objectives, and performance. Responsible for employee evaluations, and for effectively recommending the hiring, promoting, demoting, separation, and/or disciplining of employees. Administers and interprets applicable federal, and/or state laws, and regulations affecting the accounts payable unit; formulates resultant policies and procedures. Monitors and analyzes accounts payable process and recommends improvements to increase efficiency and accuracy. Supervises the preparation of reports containing findings, conclusions, and recommendations. Researches and analyzes data to deliver financial information to management and auditors. Provides excellent customer service, interacting with university colleagues and vendors. Establishes and maintains liaison and cooperative working relationships to accomplish the objectives of the Accounts Payable department. Educates university faculty and staff regarding Accounts Payable policies and procedures. Maintains knowledge of tax compliance for vendors requirements relating to accounts payable and ensure systems and processes are in place for full compliance for US and Non-US vendors. Processes and ensures filing of 1099 and 1042. Reviews and processes independent contractor payments for US and Non-US vendors. Maintains integrity and confidentiality. Provides reports and reconciliations to support processes. Ensures compliance with federal and state regulations governing payments for vendors, including companies and consultants. Perform other duties as assigned that are appropriate for the position. Education and Experience Bachelor’s Degree in Business or Accounting from an accredited college or university is preferred. Three (3) years of professional experience in Accounts Payable and analysis of administrative practices, policies, and operations; including making recommendations is required. Experience in a university or not-for-profit environment preferred. NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Competencies/Skills Required Must have a firm working knowledge of MS Office (Excel and Word) and strong general competencies with current-day common technologies. Must have strong verbal and written communication skills, as well as interpersonal skills. Demonstrated strength in effective analytic thinking and solid organizational skills with attention to detail. Experience in a large public university is preferred. Solid technical skills in ERP interface financial systems preferred. Ellucian Banner and or Workday experience preferred. Other Information This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Starting Salary - CWA Range 24 - $73,706.89 - $84,016.87 Note: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula. This position may be eligible for a comprehensive benefits package, which includes health and dental insurance and retirement plans. To learn more, please visit: Benefits Package for CWA Below is the link to the residency requirement that career service employees are subject to: https://www.nj.gov/csc/about/news/2012/approved/20120131a.html Invitation to apply Interested candidates will be prompted to complete an application and submit a cover letter and resume/CV. Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv. General questions related to this application process, please contact humanresources@wpunj.edu . Please include with your inquiry the Job Requisition number beginning with R as well as the job title and department. Salary Range: Please see posting. Total Rewards and Benefits: Click here to view the total rewards of working at WP William Paterson University is committed to protecting your privacy and will not sell your personal information. EEO Statement William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law. Individuals from historically underrepresented backgrounds are encouraged to apply. For more information, visit University Facts William Paterson University is the third most diverse public university in New Jersey. As a longstanding member of the Hispanic Association of Colleges and Universities (HACU), we have been designated by the US Department of Education as a Hispanic-Serving Institution. William Paterson University is also proud to be designated as a NASA MSI (Minority Serving Institution). The University offers more than 250 undergraduate and graduate academic programs that range from liberal arts and sciences to pre-professional and professional programs; it enrolls over 9,000 students from across the country and from over 40 nations. The University is situated on a beautiful, 380-acre suburban campus in Wayne, New Jersey, just twenty miles west of New York City. If you didn't find an opportunity that you'd like to apply to, or are just in a hurry, you can just drop off your resume and contact information.

Responsibilities

The Accounts Payable Manager ensures that the accounts payable and the University's financial obligations are met efficiently. This role involves overseeing tax-related processes, tracking financial expenditures, and managing the Accounts Payable staff.