Accounts Payable/Marketing Specialist at Suntree Country Club Inc

Melbourne, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

0.0

Posted On

14 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Marketing Support, Invoice Processing, Vendor Management, ACH Payments, Check Processing, Virtual Card Processing, Statement Reconciliation, Data Entry, W-9 Forms, 1099 Reporting, Credit Card Reconciliation, Month-End Closing, Financial Reporting, Brochure Design, Social Media Posts

Industry

Hospitality

Description

Description Department: Accounting Reports To: CFO with dotted line to Director of Membership Working Hours: Thursday to Monday 9:00 am to 5:00 pm 1) (Start and end times can shift an hour either way around those times). 2) (Although if can’t find a candidate willing to do that, it can be any 5 days of 8 hours or any 4 days of 10 hours). FLSA Status: Non-Exempt (Hourly) Job Type: Full-Time JOB SUMMARY We are seeking a detail-oriented and reliable Accounts Payable (AP) and Marketing Specialist to support our accounting and marketing operations. This role is responsible for ensuring timely payment and overall review of accounts payable and support of the marketing department with brochure/flyer design, social media posts, and membership interaction. The ideal candidate is organized, personable, detail-oriented, and enjoys being both behind the scenes and front-facing with members. Requirements Duties/Responsibilities: Review supplier invoices for appropriate documentation and approval prior to payment. Initiate communication with Department Heads when Accounts Payable documentation is inadequate. Process vendor payments, ensuring adherence to purchasing and company expense policies using multiple forms of payment (ACH, check, virtual card, etc.) Reconcile vendor statements and initiate the resolution of any discrepancies. Timely response to vendor inquiries. Timely response to employee questions regarding vendor payment or vendor credit application. Accurately enter financial transactions and data into the accounting system, maintaining a high level of precision. Ensure new vendors are properly set-up in the accounting system including the obtaining of W-9s if applicable and gathering information for properly reporting on the annual 1099 forms. Prepare monthly credit card reconciliations. Contribute to the month-end closing process by ensuring all accounts payable entries are timely and accurately recorded and reconciled. Generate ad hoc financial reports and analyses as requested by management, utilizing accounting software and Excel proficiency. Back-up for processing vendor invoices. Maintain organized and up-to-date records for audit and compliance purposes. Maintain and update member records and club databases. Assist the Communications Manager in creating visually appealing promotional materials, social media posts, and other documents. Prepare and edit documents, presentations, and reports using MS Office (Word, Excel, PowerPoint, Outlook). Required Skills/Abilities: · Must have strong computer skills including Microsoft Office programs, especially Excel, Word, and Outlook. · Solid understanding of accounting principles and AP workflows and internal controls. · Strong attention to detail and accuracy. · Excellent organizational and time-management skills. · Ability to work independently, prioritize, and meet deadlines. Excellent communication and people skills. Strong organizational skills and the ability to multitask in a busy environment. Ability to maintain a professional and friendly demeanor. Preferred Skills/Abilities: Using programs such as CapCut, Canva, and Adobe Express. Experience with general ledger accounting, reconciliations, and journal entries preferred. Prior experience in customer service or in an administrative role is a plus. Education, Certifications, and Experience: At least two years of related Accounts Payable experience is required Two or four-year degree in accounting preferred. Physical Requirements: Ability to sit or stand for extended periods. Occasional lifting of up to 25 pounds. * As Part of The Hiring Process Suntree Country Club Does Complete Background, Driving Record and Drug Screening *

Responsibilities

This specialist ensures timely payment of accounts payable by reviewing invoices, processing vendor payments via multiple methods, and reconciling vendor statements. Additionally, the role supports marketing operations through designing promotional materials and managing social media content.