Accounts Payable/Office Assistant at Pembroke & Co., Inc.

Woburn, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jun, 26

Salary

30.0

Posted On

22 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Office Support, Invoice Processing, Payment Processing, Financial Record Keeping, Month-End Reporting, Data Entry, Report Generation, Scheduling, Inventory Management, Transaction Audits, Confidentiality, Microsoft Office, Excel, Organizational Skills, Multitasking

Industry

Business Consulting and Services

Description

Benefits: Flexible schedule Free food & snacks Health insurance Position Overview: Supporting the corporate office of a restaurant group, the Accounts Payable/Office Assistant will manage vendor invoices, process payments, and maintain accurate financial records, while also providing general administrative and office support. This will be a full-time, on-site role in Woburn, MA. Responsibilities: Process and track all vendor invoices, payments, and reimbursements. Manage recurring expenses, including rent, utilities, and tax payments. Reconcile accounts payable records and maintain accurate, organized files. Assist with month-end reporting. Assist with special projects and company initiatives. Prepare reports and presentations. Manage confidential documents and maintain strict discretion. Perform light bookkeeping or data entry when needed. Generate sales reports and handle other general administrative tasks. Support the scheduling of appointments and meetings. Monitor and order inventory for office supplies. Conduct transaction audits. Maintain strict confidentiality regarding all records and procedures. Use POS back-office software to analyze sales and support operations. Qualifications: Associate’s or Bachelor’s Degree in Business, Finance, Accounting, or a related field preferred. 2+ years of experience in accounts payable, office management, or executive assistant roles. Strong organizational, multitasking, and communication skills. Proficient with Microsoft Office (especially Excel). Experience with BILL is a plus. Ability to manage deadlines, prioritize tasks, and work independently. Detail-oriented and highly reliable. Ability to work independently while collaborating effectively with others.

Responsibilities

The Accounts Payable/Office Assistant will be responsible for managing vendor invoices, processing payments, tracking reimbursements, and handling recurring expenses like rent and utilities for a restaurant group's corporate office. This role also involves general administrative support, including generating sales reports, scheduling, and monitoring office supply inventory.