Accounts Payable Officer - 12 Month contract at Viva Energy Australia

Spotswood, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Supplier Account Management, Payment Processing, Account Reconciliation, Month-End Support, Expense Administration, GST Compliance, Internal Controls, Stakeholder Management, Microsoft Excel, ERP Systems, Financial Reporting

Industry

Oil and Gas

Description

Company Description Liberty Oil Australia have a proud history of truly independent fuel retail and distribution in Australia. We operate a regional network of fuel depots and distribute hundreds of millions of litres of fuel a year, making Liberty one of the largest wholesalers operating across Australia. The company strives to give the best service, the most reliable supply and the best deal for their customers. Given their history, they know the Australian fuel industry well. They’re long-term players who are proud of their flexibility, their agility and their ability to do whatever it takes to provide the most competitive and most reliable fuel supply to their customers across the country. Whilst Liberty Oil is owned by Viva Energy Australia, one of Australia’s leading energy companies, it remains at its core an independent wholesale subsidiary with the advantage of being able to obtain support from the broader Viva Energy network. Job Description The Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices, employee reimbursements, and payment transactions across the business. This role ensures that all accounts payable activities are completed in accordance with company policies, financial controls, and regulatory requirements while maintaining strong relationships with suppliers and internal stakeholders. Invoice Processing • Process supplier invoices accurately and efficiently in accordance with company policies and delegated authorities. • Verify invoice coding, approvals, supporting documentation, and GST treatment before processing. Supplier Account Management • Maintain accurate supplier records and vendor master data. • Respond to supplier enquiries and resolve invoice, statement, and payment discrepancies promptly. • Reconcile supplier statements and investigate outstanding items. Payment Processing • Prepare and process supplier payment runs in accordance with approved schedules. • Ensure payments are authorised and released in line with internal controls and banking procedures. • Monitor and manage urgent payments where operationally required. Reconciliations and Month-End Support • Perform regular accounts payable reconciliations, including supplier statements and AP sub-ledger reconciliations. • Assist with month-end accruals, prepayments, and financial reporting requirements. • Ensure outstanding invoices are recorded in the correct accounting period. Expense and Credit Card Administration • Review employee expense claims and corporate card transactions for compliance with company policies. • Ensure appropriate approvals and supporting documentation are obtained before processing. Compliance and Internal Controls • Ensure compliance with company policies, accounting standards, GST requirements, and financial controls. • Identify process improvement opportunities and assist in strengthening internal control procedures. • Support internal and external audits by providing documentation and reconciliations as required. Cross Functional Collaboration • Work closely with operations, procurement, fleet, and finance teams to resolve invoice and purchasing issues. • Assist stakeholders with purchase order matching, invoice queries, and supplier management activities. Qualifications Role Requirements: Certificate IV, Diploma, or Bachelor qualification in Accounting, Finance, Business, or related discipline. Minimum 2 years' experience in an Accounts Payable or Finance Officer role. Experience processing high-volume invoices within a medium to large organisation preferred. Strong understanding of GST requirements and accounts payable processes. Experience using ERP or accounting systems. Ability to reconcile supplier accounts and investigate discrepancies. Strong attention to detail and commitment to accuracy. Excellent organisational and time management skills. Strong communication and stakeholder relationship skills. Ability to manage competing priorities and meet deadlines. Intermediate to advanced Microsoft Excel skills. Commitment to maintaining confidentiality and financial integrity. Willingness to assist across broader finance functions as required. Additional Information This role offers a unique opportunity to make a significant impact on Liberty's operational efficiency and profitability through offering a unique end-to-end depot, driver and stocks management. We welcome applicants from diverse backgrounds, Aboriginal and Torres Strait Islander. If you believe you are suited for this role please submit your CV and Cover Letter by clicking the 'apply now' button below. Please note only shortlisted applicants will be contacted.

Responsibilities

The Accounts Payable Officer is responsible for the accurate processing of supplier invoices, employee reimbursements, and payment transactions. The role involves managing supplier relationships, performing reconciliations, and ensuring compliance with financial controls and GST requirements.