Accounts Payable Officer at Access Alliance

, , -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

52568.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Accounts Payable, Invoice Verification, Payment Processing, Credit Card Administration, Reconciliation, Reporting, Compliance, Internal Controls, Organizational Skills, Communication Skills, Interpersonal Skills, Attention to Detail, Problem Solving, Teamwork, Anti-Oppression Framework

Industry

Hospitals and Health Care

Description

Title Accounts Payable Officer Position Type Permanent, Full-time Posting Date Oct 2, 2025 Expiry Date Oct 17, 2025 Posting Type Internal & External Supervisor Director, Finance & Operations Location * Main Location: College Street, Toronto, Ontario * You may be required to work at any site Short Description Access Alliance Multicultural Health and Community Services (AAMHCS) is a Community Health Centre that is committed to and works to improve health outcomes for the most vulnerable immigrants, refugees, and their communities. We do this by facilitating access to services and addressing systemic inequities. The Centre envisions a future in which diverse individuals, families and communities can achieve health with dignity. As a member of an interdisciplinary team, the Accounts Payable Officer supports the workflow of the finance office, with responsibilities including finance and accounting to meet the strategic and operational goals of Access Alliance. Reporting to the Finance and Operations Director, or designate, this position works both independently and collaboratively with staff, community partners, and volunteers. Detailed Description Responsibilities: Accounts Payable * Receive, review, and verify invoices, including non-insured health-related invoices (e.g., labs, physicians, external service providers) * Match invoices with purchase orders, contracts, and approvals in line with organizational policies * Accurately code invoices to appropriate programs, funders, and expense categories * Process payments via EFT, cheques, and online banking, ensuring compliance with internal approval processes Credit Card Administration * Review, reconcile, and process monthly corporate credit card transactions * Ensure cardholders submit receipts and proper coding for all expenditures * Follow up with staff for missing documentation and approvals Reconciliations & Reporting * Prepare and reconcile accounts payable subledger to the general ledger * Assist with month-end and year-end closing processes * Provide supporting documentation for audits and funder reporting (internal & external) Compliance & Internal Controls * Maintain confidentiality of sensitive financial information * Ensure adherence to financial policies, procurement processes, and funder requirements * Identify and escalate discrepancies, errors, or potential fraud to management Other Duties * Maintain accurate filing systems (electronic and paper) * Respond to vendor inquiries and resolve payment issues * Support other finance team functions as required SKILLS AND QUALIFICATIONS: Required * 3-5 years of accounting experience preferably in non-profit and unionized environment, is required * Advanced MS Office Skills (Word and Excel) is required * Excellent organizational skills and demonstrated ability to work with and improve multiple administrative systems and policies * Excellent verbal and written communication skills * The ability to proactively identify issues, propose and implement solutions * Good interpersonal skills with vendors, clients, volunteers, students and co-workers * Good communication skills, both written and verbal * Demonstrated ability to work as part of a team * High attention to details * Demonstrated ability to prioritize work and to manage time appropriately * Demonstrates a commitment to work from an integrated anti-oppression framework Preferred * Minimum post-secondary accounting/bookkeeping education is preferred * Experience with QuickBooks Enterprise and QuickBooks Online is strongly preferred * Experience in a community health or non-profit organization Salary: $48,552 - $52,568/ Annual Duration: Permanent Hours: 35 hours/week Bargaining Unit: This position is not part of the bargaining unit. Access Alliance offers comprehensive group benefits coverage, annual vacation entitlement, cumulative sick leave entitlement, employee assistance programs. Access Alliance is a HOOPP employer. Please be advised that our organization requires all staff, students, and volunteers to be fully vaccinated. Proof of Covid-19 vaccination can be obtained from the Ministry site. AAMHCS is a community-based organization that operates from a pro-choice, anti-oppression, and participatory framework. In your cover letter, we invite you to articulate why you wish to work with Access Alliance, and in what ways did you wish to put your skills, experience, and education into action for this role and for Access Alliance at this time. Knowledge of the neighbourhoods we serve and how agency values would be integrated in your day-to-day work may be interview questions. We thank all applicants for their interest but only those selected for an interview will be contacted. Please note that a criminal background check and Vulnerable sector check will be conducted for this position as a condition of employment We are committed to a workforce reflective of the diversity of the City of Toronto and the communities we serve. We encourage applications from those who provide different perspective and contribute to diverse ideas including those from racialized and 2SLGBTQI+ communities. AAMHCS is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Applicants need to make their needs known in advance. AAMHCS encourages a scent-free environment.

Responsibilities

The Accounts Payable Officer supports the workflow of the finance office by managing accounts payable processes, including invoice verification and payment processing. This role also involves maintaining compliance with financial policies and assisting with reconciliations and reporting.