ACCOUNTS PAYABLE OFFICER | LONDON | 12 MONTH FIXED TERM CONTRACT

For over 35 years, Aesop has carefully cultivated an inspiring and inclusive environment in which our employees are supported and encouraged to thrive. As a global retail organisation, we offer professional development and advancement opportunities to complement career goals and aspirations.
Our approach to skin care involves meticulous attention to detail, using only the most efficacious ingredients to create formulations which stir the self and senses. The same meticulous approach is taken during our recruitment process, seeking out considered and inspired individuals with a wealth of perspectives who bring out the best in themselves and others.
We aim to strike the right balance between people, planet and profit, actively reducing our footprint on the planet that generously sustains us. So far, this journey has led us to become a certified B Corp. We are committed to building a more sustainable and inclusive society.

WHAT WE ARE LOOKING FOR

• Open mindset and deep curiosity seeking to understand others, listen without judgement and act on diverse perspectives
• Commitment to fostering an inclusive and psychologically safe work environment
• Comfortable working within an open-plan and curated working environment, with an enthusiasm to adapt and embrace the established norms, values and etiquette of the business
• Prior accounts payable and administrative accounts experience is required
• Experience in the retail sector would be advantageous
• Strong and effective interpersonal skills, both verbal and written
• Good working knowledge of Microsoft Office, particularly Excel
• An ability to proactively identify and escalate issues and process improvements together with a good eye for detail
• Hands-on, practical problem solving and process improvement skills and ability to complete tasks within set timeframes
• Experience with NetSuite or other ERP systems and retail POS systems preferred
• Working towards an accounting qualification desirable
• Additional European language skills advantageous

The Accounts Payable Assistant, Europe will work closely with the Europe Accounts Payable team to review and input supplier invoices, where necessary setup payment of supplier invoices, administration of corporate credit cards and reviewing receipts. These tasks will be managed directly from the London Office using the company’s cloud-based ERP system (NetSuite).

Role responsibilities include, but not limited to –

• Timely and accurate entry of approved and coded supplier invoices into the accounting system.
• First review of POs entered in the system to ensure accurate VAT and GL coding.
• Ensure invoices and journals are booked correctly.
• Co-ordinate the approval of all invoices, ensuring that company policy around approval limits are adhered to.
• Preparation of Scandi payment batches in line with finance calendar and support other markets if required.
• Cash forecasts with payment run to ensure sufficient funds for payment.
• Preparation of bank reconciliations to aid with month end closing requirements.
• Manage credit card process from setting up users with a credit card, limit increases and reviewing the expenses, ensuring accurate GL coding.
• Help to administer direct debit payments from bank accounts, ensuring they remain up to date.
• Point of contact to external suppliers for resolving payment queries.
• Entry to the accounting system and subsequent payment of approved employee expense reimbursement claims.
• Set up new suppliers.
• Other ad hoc duties as required.