Job Description

Roles & Responsibilities

Responsible for managing the complete accounts payable cycle, including vendor invoice processing, vendor statement reconciliation, payment preparation, supplier follow-up, and maintaining accurate and timely financial records in compliance with company policies and UAE requirements.

Key accountabilities:

• Receive, verify, and process supplier/vendor invoices.
• Check invoices against purchase orders, contracts, delivery/service documents and approvals.
• Ensure proper accounting treatment, cost allocation and supporting documentation.
• Maintain accurate vendor accounts and ensure timely posting of invoices.
• Monitor outstanding payables and ensure invoices are processed within agreed payment terms.
• Identify and resolve invoice discrepancies with vendors and internal departments.
• Perform regular reconciliation of vendor statements with company books.
• Investigate and clear outstanding, disputed and unidentified transactions.
• Follow up with vendors for missing invoices, credit notes, debit notes and supporting documents.
• Maintain vendor-wise reconciliation statements and ageing reports.
• Ensure vendor balances are accurate and properly supported at month-end/year-end.
• Prepare weekly/monthly vendor payment schedules based on approved invoices and payment priorities.
• Verify invoice approvals, supporting documents and payment terms before processing payments.
• Prepare payment requests and bank payment instructions.
• Coordinate with Finance Manager/authorized signatories for payment approvals.
• Ensure payments are released accurately and within agreed timelines.
• Maintain payment records and provide remittance advice to vendors.
• Monitor advance payments and ensure timely adjustment against invoices.
• Perform weekly and monthly payment reconciliations, ensuring payments are accurately matched with invoices, bank transactions, and accounting records.
• Review and process monthly utility bills and management expense payments
• Prepare accounts payable ageing and vendor outstanding reports.
• Ensure all invoices received up to month-end are properly recorded.
• Identify and account for outstanding expenses/accruals where required.
• Reconcile AP sub-ledger with the General Ledger.
• Provide required schedules and supporting documents for internal/external audits.
• Act as the primary finance contact for vendor payment and reconciliation queries.
• Coordinate with Procurement, Operations, HR and other departments regarding invoice approvals and discrepancies.
• Respond to vendor payment status requests and maintain professional supplier relationships.
• Escalate overdue or disputed invoices to the Finance Manager where necessary.

Key Reports

• Vendor Ageing Report
• Vendor Statement Reconciliation
• Weekly Payment Proposal
• Outstanding Invoice Report
• Advance Payment & Adjustment Report
• Unallocated / Unidentified Payment Report
• AP Month-End Reconciliation
• Vendor Payment Status Report

Job Description

Roles & Responsibilities

Responsible for managing the complete accounts payable cycle, including vendor invoice processing, vendor statement reconciliation, payment preparation, supplier follow-up, and maintaining accurate and timely financial records in compliance with company policies and UAE requirements.

Key accountabilities:

• Receive, verify, and process supplier/vendor invoices.
• Check invoices against purchase orders, contracts, delivery/service documents and approvals.
• Ensure proper accounting treatment, cost allocation and supporting documentation.
• Maintain accurate vendor accounts and ensure timely posting of invoices.
• Monitor outstanding payables and ensure invoices are processed within agreed payment terms.
• Identify and resolve invoice discrepancies with vendors and internal departments.
• Perform regular reconciliation of vendor statements with company books.
• Investigate and clear outstanding, disputed and unidentified transactions.
• Follow up with vendors for missing invoices, credit notes, debit notes and supporting documents.
• Maintain vendor-wise reconciliation statements and ageing reports.
• Ensure vendor balances are accurate and properly supported at month-end/year-end.
• Prepare weekly/monthly vendor payment schedules based on approved invoices and payment priorities.
• Verify invoice approvals, supporting documents and payment terms before processing payments.
• Prepare payment requests and bank payment instructions.
• Coordinate with Finance Manager/authorized signatories for payment approvals.
• Ensure payments are released accurately and within agreed timelines.
• Maintain payment records and provide remittance advice to vendors.
• Monitor advance payments and ensure timely adjustment against invoices.
• Perform weekly and monthly payment reconciliations, ensuring payments are accurately matched with invoices, bank transactions, and accounting records.
• Review and process monthly utility bills and management expense payments
• Prepare accounts payable ageing and vendor outstanding reports.
• Ensure all invoices received up to month-end are properly recorded.
• Identify and account for outstanding expenses/accruals where required.
• Reconcile AP sub-ledger with the General Ledger.
• Provide required schedules and supporting documents for internal/external audits.
• Act as the primary finance contact for vendor payment and reconciliation queries.
• Coordinate with Procurement, Operations, HR and other departments regarding invoice approvals and discrepancies.
• Respond to vendor payment status requests and maintain professional supplier relationships.
• Escalate overdue or disputed invoices to the Finance Manager where necessary.

Key Reports

• Vendor Ageing Report
• Vendor Statement Reconciliation
• Weekly Payment Proposal
• Outstanding Invoice Report
• Advance Payment & Adjustment Report
• Unallocated / Unidentified Payment Report
• AP Month-End Reconciliation
• Vendor Payment Status Report