Duties and Responsibilities

Invoice Processing & Verification

• Receive, verify, and process supplier invoices, credit notes, debit notes, and payment requests for the hotel group.

• Match invoices against purchase orders, delivery orders, goods received notes, contracts, and supporting documents.

• Check invoice details, including supplier information, invoice amount, GST/tax, payment terms, cost Centre, department code, and general ledger coding.

• Liaise with hotel operations, purchasing, receiving, and relevant departments to resolve invoice discrepancies, missing documents, or approval delays.

• Ensure invoices are processed in accordance with approved authority limits and company policies.

Payment Processing Support

• Prepare payment listings, payment vouchers, and supporting documents for review and approval.

• Assist with scheduled payment runs, including bank transfers, cheques, GIRO, or other approved payment methods.

• Ensure payments are processed accurately and within agreed supplier credit terms.

• Check payment batches to minimize duplicate, incorrect, or unauthorized payments.

• Maintain proper records of payment approvals and supporting documents.

• • Forecasting payments based on payment cycles and trends.